University of Washington · 1 day ago
Clinical Trials Budget Specialist-1
United States
Full-time
Remote
Mid Level
$80K/yr - $105K/yr
3+ years expThe University of Washington is seeking a Clinical Trials Budget Specialist to join their Department of Medicine: Hematology & Oncology team. This role is responsible for clinical research budgeting and revenue cycle strategy, overseeing optimal pricing and payment terms for clinical trials while ensuring regulatory compliance and fiscal accountability.
EducationHigher EducationUniversities
Responsibilities
Understand and exercise independent judgment in interpreting complex oncology clinical trial protocols to develop study-specific budgets that account for all procedural and labor costs
Perform comprehensive and independent review of all documents related to the research study funding, including study budget, protocol, consent form, contract, and other supporting documentation
In collaboration with Principal Investigators, identify and differentiate between research-specific procedures and standard of care
Using established systems and committees, seek appropriate prices quotes from University of Washington, Fred Hutch Cancer Center, and other partner institution service departments. Independently negotiate successful clinical trial budgets and payment terms with study sponsors
Understand and interpret all institutional, state, and federal policies related to clinical research budgeting and billing; act as Division expert on such polices
Participate in Program research meetings and budgeting/start up committee meetings as needed
Develop tools and metrics with the goal of increasing study budgeting process efficiencies and streamlining operations. Coordinate with disease program research staff to ensure each study’s consent form delineates research care and standard of care
Coordinate with UW and FHCC offices involved in the review and negotiation of clinical trial budgets and contracts, including UW Clinical Research Budget and Billing office, the UW Office of Sponsored Programs, and the FHCC Research Implementation Office
Advise teams and faculty on the financial strength of contracts, including recommending not activating a study if full cost recovery is not achievable through negotiation
Review and approve budgets prior to and after negotiation from centralized start up services
Perform comprehensive and independent review of patient activity, and in comparison to the Clinical Trial Agreement, perform complex financial reconciliations to ensure full revenue recovery
Identify invoiceable items in contracts and ensure regular invoicing and accounts receivable aging follow up
Use CTMS system, ONCORE, for financial reconciliation of studies that are operational in that system. Independently troubleshoot payment issues with sponsors in a timely manner
Identify and assist faculty to mitigate budget deficits, including communication with sponsor for amendments
Interpret and analyze budgets both during active period and post closure, to provide feedback to budget building teams on areas of concern and strength
Provide training to fiscal staff on full revenue recovery, how to invoice and assist in development of staff to manage post award revenue
Collaborate with faculty, research and fiscal staff in the development of clinical research revenue cycle policies. Monitor and assess program compliance around clinical trial budget development, identifying opportunities for improvement and implementing changes to stabilize and strengthen compliance
Participate in Program and Institutional meetings as needed
Other duties/projects as assigned
Serve as Program expert on clinical trial budgeting and revenue cycle development, policies and compliance
Qualification
Required
Bachelor's Degree in Business, Science, or Health-related field and a minimum of three years' experience with clinical research budget development, clinical research coordination, or related research or healthcare experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration
Preferred
Ability to work effectively and efficiently in a group environment
Exceptional organizational and customer service skills
Strong written and oral presentation skills
Ability to communicate effectively with all levels of faculty, management and clinical research staff
Ability to convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience
Ability to teach and mentor others in group settings, in one-on-one sessions, and remotely
Ability to prioritize and organize work independently
Demonstrated skill in using Microsoft Excel
Experience in an academic medical center
Experience negotiating clinical trial budget and payment terms
Experience as a research study coordinator
Experience in oncology clinical research
Familiarity with interpreting regulatory and contractual documents, identifying and resolving ambiguities, negotiating pricing and payment terms, and interpreting complex implications of research protocols
Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations
Experience with using International Classification of Diseases, 9th Revision (ICD-9), Current Procedural Terminology (CPT), and Healthcare Common Procedure Coding System (HCPCS) billing codes in a clinical research environment
Strong working knowledge Microsoft Office Suite
Experience using Epic for Research charge routing is highly desirable
Experience using OnCore is highly desirable
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (206)
2024 (216)
2023 (162)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$205.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2025-04-21Grant· $0.01M
2024-09-13Grant
2024-08-13Grant· $21.1M
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
Recent News
bloomberglaw.com
2025-12-20
2025-12-12
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