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University of Miami · 10 hours ago

Program Coordinator

Miami, FL

Full-time

Onsite

Entry Level

1+ years exp

The University of Miami Health System is seeking a full-time Program Coordinator to work at the Desai Sethi Medical Center in Miami. The role involves coordinating day-to-day operations of the program, assisting with development and evaluation, and ensuring compliance with university policies and procedures.

Higher Education

H1B Sponsor Likely

Responsibilities

Acts as a liaison to program constituents

Assist with the preparation and/or delivery of program content

Facilitates collaboration between different schools, community agencies, and/or academic support units throughout the University

Coordinates the collection, compilation, and analysis of program activity data

Drafts comprehensive, statistical, and/or narrative program reports and evaluations, and monitors program effectiveness, making suggestions for revisions when appropriate

Coordinates the scheduling of program components

Drafts and initiates correspondence, develops agendas, maintains calendars, assists in accumulation of reference materials, and coordinates and attends committee meetings

Assists with the development and implementation of program marketing

Provides assistance and support for participants and/or program constituents in all administrative aspects of the program and maintains files and/or program data

Adheres to University and unit-level policies and procedures and safeguards University assets

Prepares and processes financial forms, including Internal Department Requests (IDRs), expense reports, purchase orders (POs), work orders, check requisitions, and other department-related transactions

Coordinates complex calendars for the Chair, Associate Chair, Senior Administrative Officer (SAO), and Vice Chair of Clinical Operations, with a primary focus on scheduling and organizing interviews for candidates, ensuring seamless coordination with all stakeholders

Updates and maintains departmental organizational charts, reflecting accurate reporting structures and personnel changes

Manages the faculty credentialing process to ensure new faculty meet institutional and regulatory requirements before their start dates, as outlined in their offer letters

Collects, reviews, and analyzes complex and confidential data, preparing detailed reports, charts, and presentation materials for decision-making

Acts as the primary HR liaison, managing confidential employee matters and facilitating documentation for position openings, hiring, and terminations in collaboration with HR managers and systems like Workday

Plans and coordinates meetings, including drafting agendas, preparing materials, and taking detailed minutes to ensure clear communication and follow-up

Arranges travel and reservations for candidates, ensuring adherence to university policies and cost-efficiency

Composes and distributes professional correspondence, including informative materials for candidates and peers, while maintaining a consistent tone and adherence to departmental standards

Ensures compliance with university and unit-level policies, safeguarding departmental and institutional assets

Manages reimbursements and reconciles charges as needed, ensuring accuracy and timeliness

Leads the onboarding process for new faculty in partnership with the Vice Chair of Faculty Development and Manager, Administrative operations, updating orientation materials as needed and ensuring a smooth transition into the department

Assists the Vice Chair of Clinical Operations and other leadership members with strategic projects and initiatives

Performs additional duties as assigned to support the department’s evolving needs

Qualification

Data analysisProgram coordinationFinancial administrationMicrosoft OfficeMeeting planningAttention to detailConfidential information handlingCollaborationIndependent workCommunication skills

Required

High school diploma or equivalent

Minimum 1 Year Of Relevant Experience

Skill in completing assignments accurately and with attention to detail

Ability to analyze, organize and prioritize work under pressure while meeting deadlines

Ability to process and handle confidential information with discretion

Ability to work evenings, nights, and weekends as necessary

Commitment to the University's core values

Ability to work independently and/or in a collaborative environment

Proficiency in computer software (i.e. Microsoft Office)

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (137)

2024 (153)

2023 (150)

2022 (122)

2021 (95)

2020 (114)