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University of Miami · 20 hours ago

Administrative Assistant

Miami, FL

Full-time

Onsite

Entry Level

1+ years exp

The University of Miami is a leading academic institution, and they are seeking a full-time Administrative Assistant for their Dermatology Department. The role involves providing clerical support, managing schedules, and facilitating communication within the department.

Higher Education

H1B Sponsor Likely

Responsibilities

Supports department and/or department leadership with daily clerical tasks

Prepares basic reports, charts, budgets and other presentation materials

Responds to routine inquiries from external or internal sources with standard correspondence or other messaging

Plans meetings and takes detailed minutes, as needed

Answers phone calls, provides information to callers or connects callers to appropriate staff

Schedules appointments and updates calendars

Makes travel arrangements and reservations for department leadership and staff, as needed

Composes and types correspondence, such as informative materials; creates spreadsheets and presentations

Greets and provides general support to visitors

Develops and maintains department filing system

Adheres to University and unit-level policies and procedures and safeguards University assets

Primary administrative assistant for all 36 dermatology faculty

Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals and areas. Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs

Department contact person for all formwork. Responsible for initiating and monitoring IDR’s, expense reports, facilities request and telecommunication work orders for the department

Assist with departmental special projects, fundraising campaigns, mailings, special activities and meetings

Responsible for the daily maintenance and upkeep of the Dermatology Administrative office and media room, ensuring all media equipment is functioning properly

Maintain schedule for Dermatology’s conference room and library as appropriate

Point person for ordering all administrative office supplies

Distribute daily mail for the entire department

Monitor the lab coat pick-up and deliveries

Assists faculty with all administrative and academic role(s)

Assists provider in scheduling conferences, meetings, trainings and other related events

Performs other duties as assigned

Qualification

Microsoft OfficeOffice proceduresRecord keepingEffective communicationInterpersonal relationshipsAttention to detailConfidential information handling

Required

High school diploma or equivalent

Minimum 1 year of relevant experience

General knowledge of office procedures and operations

Ability to accurately prepare and maintain records, files, reports and correspondence

Ability to communicate effectively in both oral and written form

Ability to maintain effective interpersonal relationships

Ability to process and handle confidential information with discretion

Skill in completing assignments accurately and with attention to detail

Proficiency in computer software (i.e. Microsoft Office)

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (208)

2024 (151)

2023 (149)

2022 (121)

2021 (95)

2020 (114)