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University of Miami · 9 hours ago

Project Coordinator

Miami, FL

Full-time

Onsite

Entry Level

1+ years exp

The University of Miami is an academic medical center providing patient care and research opportunities. The Project Coordinator will organize project activities, provide administrative support, and ensure projects are on schedule.

Higher Education

H1B Sponsor Likely

Responsibilities

Assists with the assignment of tasks to internal teams to include schedule management

Assists with budget preparation and tracks all project related expenditures

Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls

Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team

Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored

Ensures adherence to standards and requirements by reviewing project objectives against deliverables

Organizes, attends and participates in project meetings

Prepares necessary presentation materials for project meetings

Records minutes and takes detailed notes during meetings

Adheres to University and unit-level policy and procedures and safeguards University assets

Collaborate with ID Research Unit Principal Investigator, Project Directors, and Administrative Manager on ongoing administrative components for active multisite & single site research studies to meet deliverable deadlines

Prepare and distribute agendas, minutes, and action items for research team meetings, committees, and working groups

Develop clear presentations summarizing study progress, operational updates, and other operational benchmarks for internal and external stakeholders

Support leadership team in coordinator of activities between investigators, study personnel, internal departments (e.g., Department of Medicine, Department of Psychiatry & Behavioral Sciences, Division of Infectious Diseases), and other relevant internal and external stakeholders (e.g., academic institution, vendors)

Support study personnel with recruitment & retention activities (e.g., appointment reminders, prepare recruitment materials, coordination of outreach events) and study visits (e.g., prepare study visit packets, clinical kits, visit scheduling)

Develop SOPs according to project and institutional policies

Assist with purchases, tracking expenses, and inventory/equipment management

Support documentation and reporting requirements, including audits and inspections

Qualification

Budget managementProject documentationMeeting coordinationMicrosoft OfficeEffective communicationInterpersonal skillsAttention to detailConfidential information handlingIndependent workCollaborative work

Required

High school diploma or equivalent

Minimum 1 year of relevant experience

Ability to communicate effectively in both oral and written form

Ability to maintain effective interpersonal relationships

Ability to work independently and/or in a collaborative environment

Ability to accurately prepare and maintain records, files, reports and correspondence

Ability to understand and follow instructions

Skill in completing assignments accurately and with attention to detail

Ability to manage a budget and work within the constraints of that budget

Ability to process and handle confidential information with discretion

Proficiency in computer software (i.e. Microsoft Office)

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (137)

2024 (153)

2023 (150)

2022 (122)

2021 (95)

2020 (114)