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Sun Valley Assisted Living · 10 hours ago

Administrative Assistant

Ashland, WI

Full-time

Onsite

Entry Level

$20/hr - $25/hr

1+ years exp

Sun Valley Assisted Living is currently seeking to hire an Administrative Assistant to assist their Administrator in the daily operations of their facilities. The role involves a variety of responsibilities including office operations, marketing, and ensuring compliance with maintenance needs.

Assisted LivingElder CareNursing and Residential Care

Responsibilities

Must be available during regular business hours to ensure that duties and projects are completed in a timely manner

Must be able to communicate effectively to co-workers, residents, family members, case managers and other individuals

Answers the telephone and general office work

Orders necessary supplies and food to match weekly meal plans for each building

Stocks supplies as needed

Monitors maintenance and compliance needs

Maintains resident funds and shopping needs of all residents in each building

Update employee directory

Monitors employee training and completion

Maintains resident and employee records

Assist in new hire paperwork and setting up initial training

Assist in creating and maintaining work schedules

Other duties as assigned

Supports a professional atmosphere

Protects privacy and confidentiality of information pertaining to the company, it’s policies and procedures, records, and Residents

Maintains a safe and secure working environment and practices safe working habit

Complies with the attendance policy

Maintains neat appearance, good personal hygiene and appropriate attire

Participates in training, in-services, and attends meetings as required

Qualification

Microsoft OfficeOrganizational SkillsOffice ExperienceCustomer Service SkillsMultitaskingCompassionDHS StandardsCommunication Skills

Required

Excellent Organizational Skills

Ability to multitask

At least 1 year prior experience working in office setting

Must be physically and mentally capable of performing routine job duties

Must be able to communicate the philosophy of the facility

Be personable with residents, families, and staff in a professional and cooperative manner

Must have compassion, tolerance, and understanding for the residents of the facility

Knowledge of DHS standards and regulations

Must be able to use a calculator, computer, Microsoft office, and have professional phone and customer skills

A minimum of 1 year experience working in an office setting

Computer skills include word processing, database creation/maintenance, desktop publishing, spreadsheets and compiling various reports using Microsoft Office

Experience working on projects, meeting deadlines and self motivating