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University of Miami · 15 hours ago

Sr. Program Coordinator (Admissions Coordinator)

Miami, FL

Full-time

Onsite

Mid, Senior Level

3+ years exp

The University of Miami is seeking a full-time Sr. Program Coordinator to provide administrative support to faculty and act as a liaison between faculty, students, and other universities. This role involves managing student registration, budget reporting, and supporting the admissions process.

Higher Education

H1B Sponsor Likely

Responsibilities

Works closely with students to continuously evaluate their learning experience and improve quality and value of the program

Registers students for courses using University procedures and systems

Acts as an academic advisor for students in the program and as a career advisor for prospective and continuing students

Develops strategic partnerships with external entities and organizations

Creates monthly budget reports to ensure operations are within plan

Assists with database maintenance and enrollment management

Ensures administrative processes and associated forms for instructor services are completed in a timely manner

Responds to various instructor requests and telephone, email, and internet submissions for all programs

Prepares faculty payroll for the program

Plans and participates in open houses for the department

Use established systems and tools proficiently to execute established admission policies and procedures

Develop knowledge of admissions policies and provide exceptional customer service via telephone, e-mail, and on-campus visits as needed

Manage relationships with prospective students including answering application questions while adhering to FERPA

Provide administrative support to the Associate Dean of Admissions in the recruitment, onboarding, and training of a diverse admission committee

Supports the scheduling of interviews for an average of 700 applicants and 100+/- faculty members of the admissions committee

Facilitate scheduled interviews using multiple video conferencing and scheduling platforms

Attend the admissions committee meetings and support with meeting recordings/meetings and communications as needed

Assists with annual marketing, recruitment, and retention strategies

Assist with planning, coordinating, and executing Second Look Events and Campus Tours

Support Manager of Admissions with annual review of marketing and communications

Assists the Enrollment Management Leadership team with data retrieval and analysis

Collaborates with CaneLink IT specialist and MED IT programmer to ensure their systems are ready to receive new applications

Works with the Director of Enrollment Management to recommend areas of improvement user platforms and implement innovative solutions

Develop expertise in application management system to provide support and training to Admissions Committee

Assist with training Admissions Committee members on system upgrades and processes

Qualification

Client Relationship ManagementMicrosoft ExcelData managementApplication management systemCustomer serviceAttention to detailOrganizational skillsConfidential information handlingCollaborationIndependent work

Required

High school diploma or equivalent

Minimum 3 years of relevant experience

Skill in completing assignments accurately and with attention to detail

Ability to analyze, organize and prioritize work under pressure while meeting deadlines

Ability to process and handle confidential information with discretion

Ability to work evenings, nights, and weekends as necessary

Commitment to the University's core values

Ability to work independently and/or in a collaborative environment

Proficiency in computer software (i.e. Microsoft Office)

Preferred

Experience with Client Relationship Management (CRM) systems

Proficiency in Microsoft Excel and data management

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (208)

2024 (151)

2023 (149)

2022 (121)

2021 (95)

2020 (114)