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University of Miami · 10 hours ago

Executive Assistant

Miami, FL

Full-time

Onsite

Senior Level

5+ years exp

The University of Miami is a leading academic medical center in South Florida, seeking an Executive Assistant to provide high-level executive support to top-level leadership. The role involves managing schedules, travel arrangements, and communications, while ensuring efficient operations within the office.

Higher Education

H1B Sponsor Likely

Responsibilities

Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support

Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion

Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities. Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings

Manages executive’s travel arrangements and budget

Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive

Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls

Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive

Prioritizes and manages multiple projects and/or special assignments championed by the executive

Leads the planning of annual or ad-hoc special events

Trains and supervises lower level clerical staff as needed

Adheres to University and unit-level policies and procedures and safeguards University assets

Qualification

Microsoft OfficeOffice proceduresRecord managementConfidential information handlingEffective communicationAttention to detail

Required

Associate's degree in relevant field

Minimum 5 Years Of Relevant Experience

General knowledge of office procedures and operations

Ability to accurately prepare and maintain records, files, reports and correspondence

Ability to communicate effectively in both oral and written form

Ability to process and handle confidential information with discretion

Skill in completing assignments accurately and with attention to detail

Proficiency in computer software (i.e. Microsoft Office)

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (137)

2024 (153)

2023 (150)

2022 (122)

2021 (95)

2020 (114)