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University of Miami · 12 hours ago

Contract Specialist 1 - Supply Chain

Hialeah, FL

Full-time, Contract

Onsite

Entry Level

1+ years exp

The University of Miami is seeking a Full Time Contract Specialist 1 to work in their Supply Chain department. The role involves preparing and administering contract proposals, ensuring compliance, and advising on contractual rights and obligations while supporting the strategic goals of Supply Chain.

Higher Education

Responsibilities

Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products, or services

Evaluates contract compliance and advises others on contractual rights and obligations

Requests or approves amendments to contract terms or contract extensions

Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints

Help Purchasing and suppliers on technical issues

Assists in the preparation of contractual provisions and the administration of contract proposals

Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts

Conducts contract analysis and supports modifications to contracts as needed

Advises on the creation of policies, procedures, and clauses to conform term language to improve efficiency and effectiveness of the contract development process

Works with the legal department as needed to conform term language and draft complex contracts and agreements

Utilizes price and cost analysis techniques to support the development of cost-related sections of solicitation documents

Adheres to University and unit-level policies and procedures and safeguards University assets

Assist in drafting, reviewing, and negotiating standard contracts related to, but not limited to, administrative and business support, IT and technical support, Human Resources (HR), Revenue Cycle, and professional services, escalating complex items to senior staff as need

Collaborate with internal departments, including but not limited to Revenue Cycle, HR, Legal, IT, Risk Management, and Finance, to ensure contract terms align with institutional policies

Coordinate the contract intake process via platforms such as Conga or Workday

Maintain contract files, track key dates, and monitor renewal timelines within contract management systems

Provide support for RFPs, benchmarking activities, and vendor evaluations

Prepare, organize, and maintain accurate records and documentation to support audits and internal reviews

Provide basic guidance to departments on contracting procedures and direct them to appropriate resources when needed

Perform other duties as assigned