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University of Miami · 9 hours ago

Manager, Administrative Operations (H)

Hialeah, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

The University of Miami is seeking a Full Time Manager, Administrative Operations to work in Hialeah, FL. This role involves assisting senior leaders in the Supply Chain department, managing administrative operations, and ensuring quality control over correspondence and reports.

Higher Education

H1B Sponsor Likely

Responsibilities

Assists the Chief Supply Chain Officer and Supply Chain senior leaders in all aspects of the department’s scope of work including tracking issues and deadlines, providing quality control over all correspondence, and reports issued by the department

Establishes and maintains strong working relationships with all levels of constituents both internal and external to the University of Miami which requires a high level of diplomacy, discretion, and confidentiality

Assists in the preparation of new operating procedures as required, updates existing procedures, and trains departmental personnel in the required execution of university operational procedures

Completes special assignments which require collecting, organizing, and analyzing data and developing reports which may be used as support for significant decisions by management

Responsible for entering HR transactions into Workday for supply chain including new position requests, position reclassifications, terminations, etc., coordinating with supply chain managers and HR, following up and providing updates on transactions in progress

Managing the administrative operations team and their tasks which include but are not limited to: Coordinating travel arrangements, preparing itineraries, compiling travel documents and maintaining all travel records to reconcile travel card and expense reimbursements for senior leadership and their subordinates

Coordinating large and complex meetings with external and internal stakeholders, tracking meeting requests and commitments, and communicating effectively with meeting participants and support staff

Creating and updating documents, reports, processes, and composing correspondence

Reconciling and processing monthly PCard statements through Workday

Submitting purchase requisitions for goods and services required by supply chain. Coordinating with accounts payable to ensure invoices are paid

Monitoring purchase order balances, outstanding invoices, check requisitions, P-Card purchases and interdepartmental requisitions

Depositing rebate and refund checks in a timely manner

Maintaining an electronic filing system of business documentation, records, and reports

Event planning, coordination, and execution including logistics and providing technical assistance

Assisting in review of current policies and procedures and ensuring policies are up to date

Coordinating emergency management 'UReady' annual updates

Responsible for employee onboarding and offboarding, coordinating with the manager, new employee and HR as needed

Responsible for the Computer Lifecycle Management Program for the department, coordinating with I.T. and supply chain employees to ensure the team’s computers are refreshed as they become eligible

Working on specific projects as assigned; some require attending training classes either in person or online

Managing access control for Supply Chain staff

Coordinating special projects as requested

Qualification

WorkdayEvent planningData analysisBusiness managementInterpersonal relationshipsSupervisionEffective communication

Required

High school diploma or equivalent

Minimum 5 years of relevant experience

Ability to accurately prepare and maintain records, files, reports and correspondence

Ability to communicate effectively in both oral and written form

Ability to maintain effective interpersonal relationships

Ability to direct, manage, implement, and evaluate department operations

Ability to effectively plan, delegate and/or supervise the work of others

Knowledge of business and management principles

Preferred

Bachelor's degree

Workday experience

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (137)

2024 (153)

2023 (150)

2022 (122)

2021 (95)

2020 (114)