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University of Miami · 2 hours ago

Supervisor, Administrative Operations (H)

Hialeah, FL

Full-time

Onsite

Mid Level

3+ years exp

The University of Miami is a leading academic medical center in South Florida, and they are seeking a Supervisor for Administrative Operations in their Supply Chain department. The role involves overseeing office activities, supervising staff, and developing procedures to ensure efficient administrative operations.

Higher Education

H1B Sponsor Likely

Responsibilities

Ensures all administrative operations run smoothly and efficiently

Coordinates, plans, and directs services which support the running of the department

Plans and coordinates the duties of staff in addition to analyzing complex administrative concerns

Develops and implements department processes

Recruits and trains office support staff

Manages staff in the day-to-day performance of their jobs

Ensures projects, department milestones/goals are met and adheres to approved budgets

Purchases and maintains office equipment and supplies

Tracks and analyzes operational costs

Coordinates delivery of office services with other departments

Adheres to University and unit-level policies and procedures and safeguards University assets

The Administrative Operations Supervisor assists Supply Chain senior leaders in all aspects of the department’s scope of work including tracking issues and deadlines, providing quality control over all correspondence, and reports issued by the department

In addition, the Administrative Operations Supervisor is knowledgeable about all related policies and procedures, ensuring appropriate reporting is maintained, and proper procedures are followed

Establishes and maintains strong working relationships with all levels of constituents both internal and external to the University of Miami which requires a high level of diplomacy, discretion, and confidentiality

The Administrative Operations Supervisor assists in the preparation of new operating procedures as required, updates existing procedures, and trains departmental personnel in the required execution of university operational procedures

The Administrative Operations Supervisor completes special assignments which require collecting, organizing, and analyzing data and developing reports which may be used as support for significant decisions by management

The Administrative Operations Supervisor is responsible for executing the following tasks with the support of the with the administrative operations team:

Coordinating travel arrangements, preparing itineraries, compiling travel documents and maintaining all travel records to reconcile travel card and expense reimbursements for senior leadership and their subordinates

Coordinating large and complex meetings with external and internal stakeholders, tracking meeting requests and commitments, and communicating effectively with meeting participants and support staff

Creating and updating documents, reports, processes, and composing correspondence

Reconciling and processing monthly PCard statements through Workday

Submitting purchase requisitions for goods and services required by supply chain. Coordinating with accounts payable to ensure invoices are paid. Monitoring purchase order balances, outstanding invoices, check requisitions, P-Card purchases and interdepartmental requisitions

Depositing rebate and refund checks in a timely manner

Maintaining an electronic filing system of business documentation, records, and reports

Event planning, coordination, and execution including logistics and providing technical assistance

Assisting in review of current policies and procedures and ensuring policies are up to date

Coordinating emergency management “UReady” annual updates

Responsible for employee onboarding and offboarding, coordinating with departmental managers, new employes, and HR as needed

Responsible for the Computer Lifecycle Management Program for the department, coordinating with I.T. and supply chain employees to ensure the team’s computers are refreshed as they become eligible

Working on specific projects as assigned; some require attending training classes either in person or online

Managing access control for Supply Chain staff

Coordinating special projects as requested

Qualification

WorkdayAdministrative operations managementEvent planningData analysisSupervisionRecord maintenanceBusiness principlesInterpersonal skillsEffective communication

Required

High School Diploma or equivalent required

Minimum 3 years of relevant experience

Ability to accurately prepare and maintain records, files, reports, and correspondence

Ability to communicate effectively in both oral and written form

Ability to maintain effective interpersonal relationships

Ability to direct, manage, implement, and evaluate department operations

Ability to effectively plan, delegate, and/or supervise the work of others

Knowledge of business and management principles

Preferred

Bachelor's degree preferred

Workday experience preferred

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (208)

2024 (151)

2023 (149)

2022 (121)

2021 (95)

2020 (114)