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Healthcare Realty · 17 hours ago

Administrative Assistant

Plano, TX

Full-time

Onsite

Mid Level

4+ years exp

Healthcare Realty Trust is a real estate investment trust seeking an Administrative Assistant for their Plano / Frisco medical office building portfolio. The role involves performing various administrative tasks, preparing service contracts, and ensuring effective communication with tenants and vendors.

Health CareMedicalReal Estate

Responsibilities

Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying

Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes

Work with tenants, building maintenance staff and vendors to ensure work orders are complete

Prepare monthly chargebacks and rent statements

Maintain system for tenant, vendor, and contractor certificates of insurance

Process, organize and review regional paperwork

Prepare regional reports

Perform any additional duties assigned by the Property Manager and other company management

Qualification

Property management experienceMicrosoft Office SuiteCommunication skillsOrganizational skillsBilingual

Required

Four+ years progressively responsible office environment experience in property management company or equivalent

Congenial disposition, accounting capabilities, excellent communication and organizational skills

Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors

Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly

Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance

Ability to read and understand contracts

Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment

Preferred

Bilingual, preferred not required

Benefits

Matched 401(k)

Company

Healthcare Realty

Healthcare Realty (NYSE: HR) is a publicly-traded Real Estate Investment Trust (REIT) that owns and operates outpatient medical facilities throughout the United States.

Founded in 1992

Nashville, Tennessee, USA

501-1000 employees