Habitat for Humanity East Bay/Silicon Valley · 3 weeks ago
Accounting & Compliance Coordinator
Oakland, CA
Full-time
Hybrid
Mid Level
3+ years expHabitat for Humanity East Bay/Silicon Valley is seeking an Accounting and Compliance Coordinator to support the Accounting Manager in overseeing financial and compliance activities related to construction. The role involves processing invoices, maintaining vendor lists, and ensuring compliance with prevailing wage regulations.
Green BuildingNon Profit
Responsibilities
Recover Proof of Delivery tags and receipts from field staff
Enable field staff to approve invoices (either by signature, POD, email, receipt)
When dealing with a contract, ensure contract documents are current and project % completion match the invoice
Code invoice and attach supporting paperwork
Prepare invoices for VP, Construction for final department approval
Process invoices for payment after determining that sub-contractor is in compliance
Prepare receivables for deposit
Maintain vendor list. Update credit status, authorized purchasers, and contacts as needed
Monitor and collect shipping tags for inclusion with invoice approvals
Prepare contract packages (contract, scope, sum generation, local compliance, cover letter, internal forms, bid/proposal) and monitor for completion to ratification. (interim assignment until absorbed by new Purchasing Agent)
Ensure contractor's insurance, business license, and W9 are on file and current
Confirm with the outside consultant that compliance documents are received
Track and record all pre-liens for the appropriate contractor or vendor
Prepare change orders and monitor to complete execution
Enter all transactions into CCR Database and review with the Construction staff
Track, appraise, and record all Construction Department originated GIK's
Monitor and record warehouse inventory activity provided by Site Superintendents and Purchasing
Prepare yearly warehouse inventory and valuation with input from others
Upon receipt of GIK inventory from Development, calculate GIK construction values for Finance
Qualification
Required
Minimum 3 years of accounting experience in related duties, preferably in a growing small to mid-size real estate or construction business
Possess excellent interpersonal skills and excellent skills in problem resolution, initiative, prioritizing, implementing process enhancements, while handling confidential and sensitive information
Have a passion for the Habitat mission and a strong desire to impact a growing non-profit organization
Be an innovative and creative thinker, not afraid to try something new and inspire others to do so
Have a very high level of personal and professional integrity and trustworthiness
Have a strong work ethic and require minimal direction
Work well independently as well as part of a team
Thrive in a fast-paced and fun environment
Organized, methodical, detail-oriented, and analytical
Mastery in Microsoft Excel
Experience with computerized accounting systems, i.e., Sage or equivalent
Proficient with MS Outlook, Word, Project and Access
Preferred
Knowledge of construction lien processing preferred
Company
Habitat for Humanity East Bay/Silicon Valley
Habitat for Humanity East Bay/Silicon Valley strives to create stronger communities by empowering families through affordable housing solutions.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kevin Elliott
Chief Real Estate Officer
Krys Morgenthaler
Chief Development Officer
Company data provided by crunchbase