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Grand Hyatt · 8 hours ago

Purchasing Clerk | Benefits Included

San Francisco, CA

Full-time

Onsite

Entry Level

$29.53/hr - $29.53/hr

1+ years exp

Grand Hyatt is a luxury hotel that believes in making people feel at home while traveling. The Purchasing Clerk supports the daily purchasing and receiving operations of the hotel, ensuring timely and accurate delivery of products to various departments.

Hospitality

Responsibilities

Assist with processing purchase orders for food, beverage, operating supplies, and capital items in accordance with approved vendor lists and authorization levels

Receive, inspect, and verify incoming deliveries for accuracy, quality, quantity, and pricing against purchase orders and invoices

Coordinate closely with Culinary, Stewarding, Housekeeping, Engineering, and Receiving to ensure timely delivery and proper storage of goods

Maintain accurate purchasing and receiving records, including purchase orders, invoices, packing slips, and credit memos

Enter receiving data into purchasing and accounting systems and forward invoices for timely payment processing

Monitor inventory levels and assist with stock rotation (FIFO), storage organization, and par level maintenance

Communicate discrepancies (shortages, damages, pricing errors) to vendors and Purchasing Manager for resolution

Support month-end inventory counts and reconciliation processes

Maintain cleanliness and organization of receiving and storage areas in compliance with safety and sanitation standards

Ensure compliance with Hyatt purchasing policies, internal controls, and audit requirements

Assist with vendor communication, including delivery schedules, product substitutions, and pricing updates

Perform other administrative and operational duties as assigned to support purchasing and finance operations

Qualification

Purchasing experienceInventory controlMicrosoft OfficeHotel purchasing systemsLift productsFoodBeverage standardsAttention to detailOrganizational skillsFlexible schedule

Required

1–2 years of experience in purchasing, receiving, inventory control, or accounting support—preferably in a hotel, hospitality, or high-volume environment

Basic computer skills, including Microsoft Office (Excel, Word, Outlook)

Strong attention to detail and organizational skills

Ability to lift, move, and store products (up to moderate weight) safely

Ability to work a flexible schedule, including AM or PM shifts, weekends, and holidays as business needs require