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City of Fort Worth · 11 hours ago

Sr. Administrative Assistant - Administration

Fort Worth, TX

Full-time

Onsite

Mid, Senior Level

$26.38/hr - $34.30/hr

3+ years exp

The City of Fort Worth is one of the fastest growing large cities in the U.S. As a Senior Administrative Assistant, you will support the leadership team of the Field Operations Division by managing administrative functions, human resources activities, and budgetary tasks to ensure the division runs smoothly and efficiently.

Business DevelopmentConsultingGovernment

Responsibilities

Prioritizing and Assigning Work: Assist in daily team operations by ensuring that tasks are effectively prioritized and assigned to staff. This includes assigning responsibilities based on workload and team strengths, ensuring operational goals are met

HR & Payroll: Assist in lead-open recruitment and onboarding efforts, ensuring a smooth and welcoming experience for new hires, including conducting tours, introducing them to the team, and providing payroll training. Oversee bi-weekly payroll corrections, ensuring accuracy and compliance with departmental standards

Office & Records: Keep the office operations running efficiently by ensuring organized workspaces for new team members and maintaining confidential and accurate records. As a lead Human Resource Coordinator, ensuring compliance with regulatory standards and maintaining up-to-date, organized files

Budget & Purchasing: Assist with division budgeting, supporting the development and presentation of financial plans to leadership. You will help recommend adjustments to meet financial goals, as well as assist with P-card reconciliations, and other financial tasks

Programs & Training: Coordinate important programs, taking them from planning to successful execution. Facilitate engaging training and team-building sessions, leveraging your research, organizational, and presentation skills to foster team development and collaboration. Making conference travel arrangements for division employees

Job Fairs: Take a central role in planning and executing department and organization-wide events, including managing space setup, preparing materials, and ensuring memorable experiences for job seekers and new hires during onboarding

Support & Systems: Offer coaching to managers on performance issues, providing recommendations for strategies to improve accountability and enhance team dynamics. Master tools such as Questica and advanced Excel to streamline workflows, while delivering exceptional customer service to internal and external stakeholders

Other Duties as Assigned: As a key member of the administration team, you’ll support high level support on administrative tasks and special projects as needed to ensure the success and continued improvement of the Field Operations Division

Qualification

Budget ManagementHuman Resources CoordinationMicrosoft WordMicrosoft ExcelBilingual SkillsOrganization SkillsTime ManagementAttention to DetailInterpersonal SkillsProblem Solving

Required

Bachelor's degree from an accredited college or university with major course work in public administration, business administration, human resources, or related field

Three (3) years of increasingly responsible administrative and fiscal budget management experience in support of a department, division, or major service area

One (1) year in a supervisory or lead capacity