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Pierce Atwood LLP · 10 hours ago

Litigation Group Legal Administrative Assistant – Portland, ME

Portland, ME

Full-time

Onsite

Entry Level

2+ years exp

Pierce Atwood is seeking a Litigation Group Legal Administrative Assistant based in Portland, Maine. This role involves supporting the Litigation Practice Group by coordinating litigation matters, managing schedules, and assisting with various administrative functions related to legal proceedings.

Intellectual PropertyLegalReal Estate

Responsibilities

Assist with presentations at trials, depositions, hearings, and other court proceedings

Attend client meetings and phone calls and prepare summaries

Draft, proofread, and edit documents for grammatical, typographical, and spelling errors. Ability to create a Table of Contents and/or Table of Authorities as needed

Manage schedules, including maintaining calendar of meetings and business trips, gathering and preparing necessary materials in advance of commitments, and otherwise coordinating schedule obligations

Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff promptly

Sort, scan, and distribute incoming and outgoing mail promptly upon receipt. Open, review, and calendar pleadings and materials as directed

Coordinate conferences, meetings, appointments, and depositions for attorneys and clients including conference room scheduling, meals, beverages, preparing materials, and greeting clients

Prepare bills monthly and distribute to other attorneys for review as needed. Edit and finalize bills to ensure accuracy

Set up, organize, and maintain firm files in electronic and/or paper form

Perform a variety of administrative functions, including submitting conflict checks, processing new matter reports, drafting engagement letters, calendaring deadlines on firm’s electronic database, preparing attorney expense reimbursements, tracking attorney CLE credits and bar registrations, etc

Qualification

Microsoft WordMicrosoft ExcelAdobeMicrosoft TeamsMicrosoft PowerPointWritten communicationOral communicationMultitaskingOnline researchInterpersonal skills

Required

Bachelor's degree or equivalent professional work experience

Excellent written and oral communication skills

Ability to demonstrate a high degree of professionalism and interpersonal skills, including, maintaining positive contact with clients, attorneys, and coworkers

Strong technical aptitude. Intermediate Microsoft Word, Excel, Adobe, Teams, and PowerPoint skills required

Strong multitasking skills. Ability to organize and prioritize numerous tasks and complete them under time constraints

Ability to perform online research (for the background of a case, parties involved, individuals' addresses, etc.)

Preferred

2+ years of administrative assistant work experience preferred

Advanced skills in Microsoft Word, Excel, Adobe, Teams, and PowerPoint preferred

Company

Pierce Atwood LLP

Pierce Atwood LLP, a highly-regarded, full-service law firm based in New England, has 150 attorneys who serve regional, national, and international clients from offices in Portland and Augusta, Maine; Portsmouth and Concord, New Hampshire; Boston, Massachusetts; Providence, Rhode Island; and Washington, DC.

Founded in 1891

New England, North Dakota, USA

201-500 employees