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Cumming Group · 7 hours ago

Administrative Assistant

Leominster, MA

Full-time

Onsite

Entry Level

$19.86/hr - $25.15/hr

2+ years exp

Cumming Group is one of the fastest-growing project and cost management consultancies in the United States, and they are seeking an Administrative Assistant. The role involves providing comprehensive administrative support services to the office, managing correspondence, coordinating meetings, and fostering a positive work environment.

Construction

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Provide efficient administrative support to ensure the smooth operation of the office. This includes managing correspondence, scheduling appointments, and coordinating meetings

Procure office supplies, maintain an inventory of stock, and ensure the kitchen and supply rooms are adequately stocked. Monitor usage and reorder supplies as needed to support office operations

Greet and welcome guests, including traveling team members, and direct them to the appropriate person and conference room. Provide assistance and ensure visitors feel welcomed and attended to during their time in the office

Draft agendas for meetings, attend sessions, take comprehensive notes, and produce accurate meeting minutes. Ensure that all relevant information and action items are documented and communicated effectively to attendees

Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization. Provide a welcoming tour of the office and ensure that new employees have the necessary tools and resources to succeed in their roles

Organize monthly birthday and anniversary celebrations, life celebrations (marriages, birth of babies, etc.), social hours, Lunch and Learns, and other office events. Coordinate logistics, decorations, catering, and activities to create memorable and engaging experiences for Team Members

Establish and maintain filing systems to ensure easy access to documents. Manage document control systems to organize and track important records, ensuring compliance with company policies and procedures

Serve as the primary point of contact for telephone inquiries, redirecting calls as necessary. Handle incoming and outgoing mail, including sorting, distributing, and processing as required

Assist in the preparation and formatting of documents, reports, and presentations. Proofread materials for accuracy and completeness

Act as a cultural ambassador, embodying the organization's values and promoting a positive work culture. Lead by example in fostering a collaborative, respectful, and inclusive environment

Provide general administrative support to the project team, including coordinating travel arrangements, managing expense reports, and assisting with project-related tasks as needed

Other duties as assigned

Attendance at work during normal business hours

Qualification

Microsoft Office SuiteOrganizational SkillsCommunicationAttention to DetailAdaptabilityCultural FitPunctualityDocument ManagementMeeting CoordinationWord Processing

Required

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively

Excellent verbal and written communication skills

Meticulous attention to detail with a focus on accuracy and quality in all tasks

Ability to adapt to changing priorities and work effectively in a dynamic environment

Alignment with the organization's values and commitment to fostering a positive work culture

Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day

Preferred

College degree preferred or certification in office administration

Minimum of 2 years of experience in administrative support roles, preferably in a fast-paced office environment

Benefits

Medical

Dental Insurance

Vision Insurance

401(k)

401(k) Matching

Paid Time Off

Paid Holidays

Short and long-term disability

Employee Assistance Program

Company

Cumming Group

Glassdoor3.9

At Cumming Group, we are passionate about helping our clients execute large-scale, complex projects on-time and within budget.

Founded in 1996

New York, New York, US

1001-5000 employees

https://cumming-group.com

H1B Sponsorship

Cumming Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (59)

2024 (58)

2023 (47)

2022 (50)

2021 (38)

2020 (43)