Apply on Employer Site

Montgomery County, PA · 9 hours ago

Office Support Person VI - Supervising Secretary

Norristown, PA

Full-time

Onsite

Mid, Senior Level

$20/hr - $26/hr

Montgomery County, PA is seeking a Supervising Secretary to oversee and train administrative support staff in the District Attorney’s Office. The role involves delegating work, managing staff workload, and performing various clerical and administrative tasks to ensure the efficient operation of the office.

GovernmentLaw EnforcementPublic SafetySocial Assistance

Responsibilities

Specific duties to meet administrative needs of the division to which assigned as determined by the Division Chief, Assistant Chief or Chief of Staff

Coordinate, supervise, and assign/delegate administrative work to staff within the division

Maintain files and records as required by office policy and procedure

Ensure work assigned to administrative staff is completed in a timely manner

Review workload and ensure work is fairly and evenly distributed

Ensure Office procedures are followed and work is completed in a timely and systematic manner

Compile and maintain accurate monthly statistical information in a timely fashion for each attorney and generate semi-annual and annual statistical reports

Perform miscellaneous clerical tasks such as typing, filing, transcriptions, formatting and drafting of legal documents and correspondence, and filing of legal documents

Sort mail and distribute to the appropriate department

Qualification

Typing/Word ProcessingOrganizational skillsInformation gatheringOffice proceduresCommunications skillsGrammar & spellingDepartmental structureOperate office equipmentDiscovery rulesTrial list proceduresCriminal procedure rulesSchedule flexibility