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Tarter Krinsky & Drogin LLP · 1 month ago

Legal Billing & Collections Specialist

New York, NY

Full-time

Hybrid

Mid, Senior Level

$80K/yr - $95K/yr

5+ years exp

Tarter Krinsky & Drogin LLP is an entrepreneurial and supportive law firm located in New York City. They are seeking a highly skilled Legal Billing & Collections Specialist to manage the full billing cycle and drive collections efforts across a diverse portfolio of client matters.

Consulting

Responsibilities

Manage monthly billing cycle and process attorney invoices accurately and on time

Review and finalize pre-bills in partnership with attorneys and support staff

Prepare and submit invoices, including LEDES, task/phase billing, split billing, and AFAs

Submit invoices through client e-billing platforms and resolve any submission issues

Apply retainers/trust funds and process approved adjustments and write-offs

Ensure compliance with client billing guidelines and firm policies

Maintain up-to-date billing instructions, rate information, budgets, and client contacts

Assist with billing reports, budget tracking, and financial summaries

Review new client/matter intake to confirm accurate billing setup and rate details

Respond promptly to internal and external billing inquiries

Maintain confidentiality of client and firm financial information

Support billing-related projects and process improvements; work overtime as needed

Monitor accounts receivable aging and follow up proactively on unpaid invoices

Communicate with attorneys and client billing departments regarding payment status

Build and maintain positive client and internal relationships to support timely collections

Identify and escalate collection concerns as needed

Reconcile payments and maintain accurate A/R records

Qualification

Legal billing experienceE-billing platformsLaw firm billing softwareOrganizational skillsCommunication skillsClient service mindsetTeam-oriented mentality

Required

5+ years legal billing experience in a law firm

Experience with e-billing platforms, LEDES, time-entry systems

Strong organizational skills, accuracy, and ability to manage deadlines

Excellent communication skills and professional client service mindset

Possess a 'can do' attitude and maintain a positive, team-oriented mentality

Proficiency with law firm billing software (e.g., SurePoint (LMS)/RIPPE & KINGSTON), Aderant, Elite, 3E, or similar)

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire