Chautauqua Institution · 2 weeks ago
Accounting Assistant (Bookstore)/Seasonal Employment
Chautauqua, NY
Part-time
Onsite
New Grad, Entry Level
$16/hr - $17.50/hrChautauqua Institution is a not-for-profit organization that fosters dialogue on significant issues through various pillars including arts and education. They are seeking an Accounting Assistant for their Bookstore to assist with financial operations, cash management, and customer service during the summer season.
CommunitiesCreative AgencyEducationEventsNon ProfitPerforming ArtsTraining
Responsibilities
Reconciling cash drawers and preparing receipts for deposit
Researching reasons for any issues in balancing cash, check, credit card, Interdepartmental transfers and other transactions
Counting reserve funds and ensuring an adequate supply of change on hand
Data entry of cash receipts
Assisting accounts payable manager with various financial operations including invoice reconciliation and voucher preparation
May run the point of sale system and be available for customer service when needed
Deliveries and pickups at the Colonnade Building, including change for petty cash reimbursements
General department filing
Run tape for daily and month totals to check against reports
Check vendor statements against processed invoices for missed or late bills
Contact vendors for paperwork (W-9s, credit memos, invoices)
Match receiving slips to accounts for pay-out and process for payment
Prep vendor checks for mailing
Qualification
Required
Experience in reconciling cash drawers and preparing receipts for deposit
Ability to research reasons for any issues in balancing cash, check, credit card, Interdepartmental transfers and other transactions
Skill in counting reserve funds and ensuring an adequate supply of change on hand
Proficiency in data entry of cash receipts
Experience assisting accounts payable manager with various financial operations including invoice reconciliation and voucher preparation
Ability to run the point of sale system and provide customer service when needed
Capability to handle deliveries and pickups at the Colonnade Building, including change for petty cash reimbursements
Experience in general department filing
Ability to run tape for daily and month totals to check against reports
Skill in checking vendor statements against processed invoices for missed or late bills
Experience contacting vendors for paperwork (W-9s, credit memos, invoices)
Ability to match receiving slips to accounts for pay-out and process for payment
Experience prepping vendor checks for mailing
Availability to work flexible schedules, including evenings, weekends, and/or holidays
Ability to secure independent housing or reside within a commutable distance
Benefits
Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater.
$500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work.
Company
Chautauqua Institution
Chautauqua Institution is a non-profit organization that renders performing arts, lectures, worship, events &recreational activity services.
Founded in 1874
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Amy Gardner, CFRE
Senior Vice President and Chief Advancement Officer
Deborah Sunya Moore
Senior Vice President, Chief Program Officer
Recent News
Buffalo Business First
2025-03-11
2025-02-15
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