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Arize AI · 23 hours ago

Executive Assistant-Office Manager

San Francisco, CA

Full-time

Onsite

Mid Level

$100K/yr - $150K/yr

3+ years exp

Arize AI is the leading AI & Agent Engineering observability and evaluation platform, empowering AI engineers to ship high-performing, reliable agents and applications. The role involves providing high-level executive support and managing office operations, requiring strong organizational skills and the ability to thrive in a fast-paced environment.

Artificial Intelligence (AI)Information TechnologyMachine LearningSoftware

Responsibilities

Provide comprehensive administrative support to executive team members

Manage complex calendars, schedule meetings across multiple time zones, and coordinate travel arrangements

Prepare meeting materials, presentations, and correspondence

Handle confidential information with discretion and professionalism

Act as a liaison between executives and internal/external stakeholders

Assist with special projects and research as needed

Serve as the primary point of contact for office operations and vendor relationships

Manage office supplies, equipment, and facilities to ensure a smoothly functioning workspace

Coordinate with building management on maintenance, security, and space planning

Oversee office budget

Create and maintain office policies, procedures and access

Plan and execute team gatherings, happy hours, and social events that build community

Foster a welcoming, inclusive office culture that reflects Arize's values

Qualification

Executive supportOffice managementGoogle WorkspaceEvent planningCommunication skillsDiscretionProblem-solvingInterpersonal skillsIntegrityAdaptability