Gila River Telecommunications, Inc. · 16 hours ago
CEO Assistant
Chandler, AZ
Full-time
Onsite
Senior Level
5+ years expGila River Telecommunications, Inc. is seeking a CEO/Executive Assistant to provide high-level administrative support to executive leadership and the Board of Directors in a fast-paced telecommunications environment. The role involves managing schedules, organizing meetings, handling confidential communications, coordinating travel, and supporting strategic initiatives.
InternetTelecommunications
Responsibilities
Manage and maintain CEO's complex calendars, troubleshoot scheduling conflicts, scheduling meetings, coordinate all aspects of business travel including flights, accommodation and itineraries, and ensure the daily schedule runs smoothly
Serve as the central point of contact for the CEO, screening calls, drafting correspondence, and acting as a liaison between board members, vendors and external customers
Prepare and edit correspondence, prepare and organize board reports, presentations, conduct research, and maintain effective record keeping systems and other documents
Act as a liaison between executive leadership and internal/external stakeholders
Meeting and event coordination, planning and coordinating internal and external meetings, conferences, and events preparing agendas, distributing material, logistics, agendas, minutes, and follow-ups
Screen calls, filter requests, emails by protecting, prioritizing and ensuring strategic initiatives are a priority and respond appropriately to all forms of communication
Assist in special projects, drive initiatives from concept to completion and assist with developing strategies and business plans by providing support, tracking, status reporting, and deadline management
Handle confidential and sensitive information with the utmost discretion and maintain professionalism at all times
Manage expense reports, invoice processing, and other financial documentation
Support executive communications both internally and externally
Facilitate smooth communication and workflow between departments and leadership
Provide general administrative support and undertake special assignments as required
Performs other duties as assigned or apparent
Qualification
Required
High-level administrative support experience in a fast-paced telecommunications environment
Ability to manage and maintain complex calendars
Experience in scheduling meetings and coordinating business travel
Strong communication skills for drafting correspondence and interacting with various parties
Proven ability to handle confidential information with integrity
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (e.g., Zoom, Microsoft Teams)
Professional demeanor with strong interpersonal abilities
Strong critical thinking and problem-solving skills
Ability to adapt to changing priorities and work effectively under pressure
High level of accuracy and attention to detail in all aspects of work
A thorough knowledge and understanding of general business management
Five or more years of experience as an Executive Assistant or in a senior-level administrative role
Knowledge of the Gila River Indian Community and its people, culture, and traditions
Experience working with C-suite executives
Ability to use hands, sit, lift a maximum of 20 lbs., stoop, bend, reach with hands/arms
Ability to sit for extended periods of time
Ability to speak, read, write, see, and hear to perform essential duties of the job
Ability to perform and complete multiple tasks
Extensive use of computers and communication tools
Ability to maintain focus and productivity in a high-demand, deadline-driven environment
Preferred
Bachelor's degree in Business Administration, Communications, or a related field of study
Experience in tribal telecommunications
Company
Gila River Telecommunications, Inc.
Gila River Telecommunications, Inc. is the local telephone and internet provider for the Gila River Indian Community.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Rachael Wierson
COO|CTO
Craig Baumgartner
Chief Financial Officer
Recent News
2025-02-06
Company data provided by crunchbase