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Savvy Wealth · 16 hours ago

401k Operations Specialist

United States

Full-time

Remote

Mid, Senior Level

$104K/yr - $120K/yr

3+ years exp

Savvy is a wealth management company focused on modernizing financial advice through technology. They are seeking a 401k Operations Specialist who will manage 401k-related operations, ensuring compliance with ERISA regulations and providing support to financial advisors and recordkeepers.

Financial ServicesFinTechInformation TechnologyPersonal FinanceWealth Management

Responsibilities

Oversee the preparation and execution of 3(21) and 3(38) investment advisory agreements, ensuring all plan information is pre-filled accurately and appendixes are completed before sending for signature

Serve as the main point of contact for setting up the firm with new recordkeepers. This includes locating and completing change forms, preparing "Virtual" and physical mailing address setups, and managing firm-level data (EIN, CRD, ACH instructions) across various custodians

Coordinate the gathering of client and advisor signatures via DocuSign or physical wet signatures and ensure completed forms are successfully processed by the counterparty

Establish and maintain data feeds between recordkeepers and our internal reporting systems

Manage fee schedules, track down fee statements, and reconcile fees received to ensure accurate billing across all corporate accounts

Act as the internal go-to resource for advisors regarding 401k plan design, administration, and ERISA compliance questions

Refine internal workflows for 401k operations, maintaining and updating process documentation as the firm scales

Assist in ensuring all plan activities comply with ERISA, DOL, and IRS regulations, including supporting annual reporting and testing requirements where necessary

Qualification

ERISA regulations knowledgeData managementExcel proficiencyPortfolio management softwareCustomer-facing skillsAdministrative tasks executionProcess efficiency thinkingOrionSalesforceRelevant licensingHigh-growth RIA experienceProblem-solving skillsCommunication skills

Required

3–5+ years of operations or administration experience specifically within the corporate 401k/Retirement Plan space

Deep understanding of ERISA regulations, 401k plan structures (3(21) vs. 3(38) fiduciary roles), and the nuances of working with Third-Party Administrators (TPAs) and Recordkeepers

Strong proficiency in Excel and experience working with portfolio management or reporting software

Demonstrated ability to execute detailed administrative tasks (form filling, data entry, error checking) with high accuracy while also thinking strategically about process efficiency

Ability to work independently to solve complex operational issues (e.g., broken data feeds, rejected paperwork) with minimal supervision

Strong customer-facing presence and communication skills

Preferred

Experience with Orion and Salesforce

Licensing: Series 65, Series 7, or relevant retirement designations (e.g., QKA, QPA, CRPS)

Prior experience in a high-growth RIA or fintech environment where processes are often being built from scratch

Benefits

Competitive salary and equity package

Unlimited PTO + paid company holidays

Access to holistic medical, dental, and vision plans

Company 401(k), Commuter, and HSA/FSA plans

NYC office in the heart of Manhattan

Lunch and snacks provided in the office

Access to virtual mental health care (Spring Health), vision related benefits (XP Health), and health concierge (Rightway) to help you find the right care

Access to counseling for stress management, dependent care, nutrition, fitness, legal, and financial issues (Guardian WorkLifeMatters EAP)