Steinman Communications · 10 hours ago
Steinman Communications Inc.- Executive Administrative Coordinator
Lancaster, PA
Full-time
Onsite
Mid, Senior Level
5+ years expSteinman Communications is seeking an experienced Executive Administrative Coordinator to provide operational and administrative support to the President and other executives. The role involves managing projects, preparing reports, and handling information requests while maintaining confidentiality and exercising initiative in developing processes for the executive offices.
Information ServicesMarketingNewsPrinting
Responsibilities
Handles confidential information with discretion and diplomacy
Answer phones and email in a professional and timely manner
Provides insurance and contract review support and information gathering
Exercises initiative in developing, or assisting in the development of processes, procedures and systems for the executive offices
Plans and schedules meetings, conferences, teleconferences, and travel arrangements
Assists with addressing operational matters such as workflow, budget preparation and control, and process improvement
Works collaboratively across all affiliated companies and departments and assists, as needed or requested, with tasks or projects
Assists in the preparation of board materials and communications and other regularly scheduled reports
Addresses and resolves internal and/or external customer questions
Assists with banking transfers and other banking needs
Process invoices and check requests to Accounts Payable
Document and record retention, as necessary
Manages and maintains various databases
Provide logistical support as needed
Update and maintain partner information and contact lists
Assist with event planning and preparation
Preparation of spreadsheets using Microsoft Excel
Qualification
Required
Associates Degree or comparable work experience required
Ability to communicate effectively in both verbal and written form; excellent interpersonal and negotiation skills required
Must be organized and able to multi-task and prioritize effectively
Preferred
Bachelor's degree preferred
Five years' experience providing support at the executive level preferred
Notary public preferred
Previous paralegal, banking, finance or trust experience preferred
Proficient computer skills and in-depth knowledge of relevant Microsoft Office suite
Project management experience preferred
Benefits
4 weeks PTO to start (pro-rated for first year)
Paid Holidays
Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance
401(k) with Company Match
Wellness program
Employee Assistance Program
Parental Leave Program
Employee Referral Program
Company
Steinman Communications
Steinman Communications delivers news, information, and entertainment to diverse audiences while providing significant value.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase