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Cooley LLP · 7 hours ago

Litigation Secretary

San Diego, CA

Full-time

Onsite

New Grad, Entry Level

$32/hr - $47/hr

Cooley LLP is seeking a Litigation Secretary in their San Diego office. The Litigation Secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers, managing document processing, calendar maintenance, and coordination of court-related activities.

Document PreparationLegalProfessional Services

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes

Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive

Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members

Communicate with docket department for all litigation related deadlines

Redline documents using Litera program

Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service

Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules

Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas

Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing

Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)

Coordinate and request court reporters and videographers for depositions and court hearings

Assist with deposition exhibits preparation

Assist, draft, and coordinate service of subpoenas

Proofread documents

Conduct basic legal research

Assist with documents to DocuSign

Handle all incoming telephone calls and placement of outgoing calls in a professional manner

Maintain good client relationships for attorneys

Enter time using Intapp daily

Assist other team timekeepers, as needed

Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters

Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines

Assist with requesting conference rooms for various client meetings and depositions

Copy documents that are not appropriate to send to the Copy Center

Make travel arrangements, adhering to the firm’s Travel Policy

Review, distribute and process prebills

Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses

All other duties as assigned or required

Qualification

IManageMicrosoft Office SuiteLitigation secretarial experienceLegal terminologyIP litigation experienceReliablePunctualCommunication skillsAttention to detailWork independentlyTeamwork

Required

After orientation at Cooley, exhibit proficiency in iManage and other firm applications

Available to work overtime, as required

Proficiency in Microsoft Office Suite

Keep abreast of court rules and procedures and understand legal terminology

Previous litigation secretarial experience

Preferred

Bachelor's degree

IP litigation experience

Benefits

Medical

Health savings account (with applicable medical plan)

Dental

Vision

Health and/or dependent care flexible spending accounts

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Other parental support benefits

Firm-paid life insurance

AD&D

LTD

Short term medical benefits

20 days of Paid Time Off (“PTO”)

10 paid holidays each year

Generous parental leave

Fertility benefits

Company

Cooley LLP

Glassdoor4.0

Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation.

Founded in 1920

Palo Alto, California, USA

1001-5000 employees

http://www.cooley.com

H1B Sponsorship

Cooley LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (24)

2024 (10)

2023 (15)

2022 (18)

2021 (22)

2020 (14)