Apply on Employer Site

University of Wisconsin-Eau Claire · 4 months ago

Deputy Court Clerk

Eau Claire, WI

Full-time

Onsite

Mid Level

3+ years exp

The University of Wisconsin-Eau Claire is seeking a Deputy Court Clerk to provide complex court support for all case types within the court system. The role involves managing records, administering oaths, and ensuring the proper flow of court procedures while maintaining accurate case files.

College RecruitingHigher EducationUniversities

Culture & Values

Responsibilities

Applies knowledge of the Circuit Court, court practices, and legal terminology to memorialize court proceedings by attending all court sessions, uses ability to take quick, accurate, legible minutes to record what transpired

Utilizes ability to administer oaths, affirmations, and contents of court documents to administer oaths to witnesses and juries, and maintain exhibits offered in a courtroom as evidence

Presides over Small Claims court appearances; calls cases, pairs parties with mediators, and renders default judgments using effective oral and written communication skills

Uses ability to organize and systematically handles a large volume of information, documents, and files to receive, process and issue voluminous court documents including, but not limited to, jail releases, warrants, and protective orders

Applies rules of Wisconsin Appellate Procedures, maintains timeliness and proper procedure flow, and prepares records for transmittal to Court of Appeals using skills in managing, prioritizing, and successfully completing multiple demands within deadlines

Assist in the training and/or cross-training of Legal Specialist IIs with ability to transfer knowledge of Circuit Court, court practices, and legal terminology

Maintains accurate Circuit Court case files using skills in personal computer operation utilizing a variety of standard and specialized software and online programs; retains in compliance to retention guidelines (SCR 72); makes files available to the public (WI. Stats 59.20(3))

Performs other related duties as assigned or directed

Qualification

Circuit Court knowledgeLegal terminologyCCAP case managementRecords managementEffective communicationCustomer serviceComputer operationTraining skillsOrganizational skills

Required

Utilizes ability to administer oaths, affirmations, and contents of court documents to administer oaths to witnesses and juries, and maintain exhibits offered in a courtroom as evidence

Presides over Small Claims court appearances; calls cases, pairs parties with mediators, and renders default judgments using effective oral and written communication skills

Assist in the training and/or cross-training of Legal Specialist IIs with ability to transfer knowledge of Circuit Court, court practices, and legal terminology

Performs other related duties as assigned or directed

Associate degree in business administration, paralegal, or related field OR a high school diploma or GED plus two years working in a clerk of courts office including CCAP case management

Three (3) years of experience in a progressively responsible administrative support role

Appointment will be conditional upon successful completion of a criminal background check

Must have valid driver's license, an acceptable driving record, and access to private transportation for work-related duties

Must possess and maintain personal automobile insurance in the amount of $100,000/$300,000

Preferred

Experience in a legal or court-related environment, or a Clerk of Courts office, preferably as a Legal Specialist II or Deputy Court Clerk

Post-secondary coursework in criminal justice, legal, business, or related curriculum

Experience in a large office setting

Training using the State of Wisconsin Consolidated Court Automation Program (CCAP) software

Benefits

Paid Time Off (PTO): Accrual is based on years of service with the County, starting at 6.4 hours accruing each pay period (20.8 days per year), with the maximum accrual rate of 35.75 days per year.

Holidays: Eleven paid holidays: New Year's Day, Martin Luther King, Jr. Day, a Spring Holiday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Day after Thanksgiving, Christmas Eve Day, Christmas Day and New Year's Eve Day.

Retirement: The County provides a retirement account in Wisconsin Retirement System (WRS). Employees pay one-half of the actuarially required contributions.

Eau Claire County provides leave under the Family Medical Leave Act: click here for more information.