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Trunk Tools · 10 hours ago

Senior Executive Assistant to the CEO

New York, NY

Full-time

Hybrid

Senior Level, Lead/Staff

$140K/yr - $160K/yr

8+ years exp

Trunk Tools is a leading AI company revolutionizing the construction industry. They are seeking a Senior Executive Assistant to provide dedicated support to the CEO and oversee operations for their NYC office, requiring strategic thinking and strong leadership in office management.

Artificial Intelligence (AI)ConstructionProductivity ToolsProject ManagementSoftware

Responsibilities

Provide high-level administrative support to the CEO, including strategic calendar management, complex travel coordination, and thorough meeting preparation

Anticipate the CEO's needs and address issues proactively, allowing her to concentrate on strategic initiatives and business growth

Manage the CEO's email and inbox, flagging important communications and drafting responses

Prepare and edit correspondence, communications, presentations, and other documents

Handle confidential information with discretion and professionalism

Provide select personal assistance to the CEO to support her focus on business priorities

Plan travel arrangements for the executive team, including monthly executive onsites and conferences

Serve as liaison between executive hires and People Operations to ensure smooth onboarding and engagement

Qualification

Executive AssistanceStrategic Calendar ManagementGoogle WorkspaceCommunication SkillsProblem-Solving MindsetAttention to DetailOffice ManagementResilience Under PressureLong-term Career CommitmentConfidentiality

Required

8+ years of experience as an Executive Assistant or in a similar role, with a proven track record supporting C-level executives in fast-paced, high-growth tech startups, and a demonstrated ability to grow in the role as an Executive Assistant

Demonstrated ability to manage and prioritize a wide range of tasks while maintaining exceptional attention to detail and quality

Occasional weekend or after-hours work may be needed as this is a customer-facing role, though this won't be a regular expectation

Strong written and verbal communication skills, with the ability to craft clear, compelling messages that reflect the voice of the CEO

Advanced proficiency with Google Workspace (Gmail, Calendar, Drive) and other relevant office management and communication tools

A strategic thinker with a proactive, problem-solving mindset and a can-do attitude

Proven ability to handle sensitive information with integrity and confidentiality

Experience working in dynamic environments, with the ability to stay resilient under pressure, adapt quickly to changing priorities, and drive projects to completion

Skilled at managing challenging situations and working effectively with diverse personalities

Committed to building a long-term Executive Assistant career—you're looking to grow in this role, not use it as a transition