St. Barnabas Health System, Inc. ยท 12 hours ago
Human Resources Administrative Assistant
Gibsonia, PA
Full-time
Onsite
New Grad, Entry LevelSt. Barnabas Health System, a trusted healthcare organization in Pennsylvania, is seeking an Administrative Assistant for HR, Recruitment, Payroll & Benefits. This role provides comprehensive administrative support across various HR functions while ensuring confidentiality and compliance with regulations.
Assisted LivingElder CareElderlyHealth CareManagement ConsultingNursing and Residential Care
Responsibilities
Maintain and update employee personnel files with strict confidentiality
Assist with employee action form tracking, onboarding and offboarding documentation and system updates
Support HR compliance initiatives, audits, and reporting
Respond to routine employee inquiries or route them appropriately
Assist with job postings, applicant tracking, and interview scheduling
Coordinate candidate communications and support hiring managers
Prepare recruitment documentation and reports
Maintain confidential applicant and hiring records
Assist with employee onboarding (scheduling) and retention efforts
Assist with timekeeping verification, and payroll documentation
Support payroll processing deadlines and respond to basic payroll inquiries
Maintain confidentiality of employee compensation and payroll records
Assist with benefits enrollment, changes, and record maintenance
Coordinate benefits documentation with vendors and carriers
Support annual open enrollment and benefits communications
Prepare correspondence, reports, and spreadsheets
Schedule meetings and maintain HR calendars
Maintain organized electronic and physical filing systems
Maintain phone directory
Ensure compliance with data privacy and confidentiality policies
Assist with invoices and coding receipts
Perform other administrative duties as assigned
Handle sensitive employee and organizational information with discretion
Adhere to all confidentiality, data protection, and privacy standards
Ensure compliance with federal, state, and local employment regulations
Qualification
Required
High school diploma or equivalent (Associate's degree preferred)
Previous administrative experience, preferably in HR, recruitment, payroll, or benefits
Strong organizational and time-management skills
High level of discretion, integrity, and professionalism
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong written and verbal communication skills
Preferred
Experience with HRIS, payroll, or applicant tracking systems
Experience with Paycom is a plus
Knowledge of HR, recruitment, payroll, and benefits processes
Experience handling confidential and sensitive information
Benefits
Health Insurance: Medical, Dental, and Vison
401(k): Up to 4% Match
Generous Paid Time Off and 7 Paid Holidays
Bonuses: Referral, Shift Differentials, and Yearly Bonuses
STD, LTD, Life, and AD&D Insurance
Medical Center Discounts: Enjoy savings up to 40% at our Medical Center and Dental Offices
Professional Development Opportunities
Other Benefits: EAP, Meal Discounts, and Employee Recognition Programs
Company
St. Barnabas Health System, Inc.
A trusted name in health care, the St. Barnabas Health System has grown to become a visionary leader in providing compassionate, quality care.
Founded in 1900
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Whitfield
Human Resources Business Partner
Company data provided by crunchbase