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WVU Medicine · 7 hours ago

Legal Assistant II-Healthcare and Transactions/Contracts

Morgantown, WV

Contract

Onsite

Entry Level

1+ years exp

WVU Medicine is a healthcare provider that is seeking a Legal Assistant II for their Healthcare and Transactions/Contracts teams. The role involves providing administrative support to attorneys, managing contract databases, and ensuring smooth departmental operations.

Health CareHospitalMedical

Responsibilities

Initiate contact and communication with Circuit Courts, Magistrate Courts and Federal Courts and obtain copies of relevant court documents

Maintain and utilize a contract management system to permit timely review, renewal, amendment and expiration notification of contracts involving WVUHS-affiliated entities

Coordinate activities to ensure smooth operation of the department developing and maintaining contacts with other departments as needed; ensure timely and accurate communication within the department and external to the department as needed; provide excellent customer service; provide information about department, policies, and operation; schedule meetings and maintain appointment calendars

Coordinate or assist in the preparation of contracts, administrative reports, statistical tables, requisitions, and other data gathering for review by or signature of business partners, supervising attorneys, and other staff as assigned

Prepare administrative summaries and special reports; gathers data to support department needs; perform and support departmental purchasing functions which may involve vendor contact or contact with other outside entities in support of the purchasing function; support departmental payroll/personnel processes, including expense reimbursement requests; assist in compiling data for budgetary issues, assists with billing and reimbursement activities

Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information. Maintain departmental databases and financial data. Compile departmental correspondence and reports in final form

Receive and screen visitors and telephone calls and ensure accurate and timely communications

Screens, evaluates, and prioritizes all incoming telephone calls in such a way that urgent situations are handled in an appropriate manner; answers incoming telephone calls within three rings; responds to general inquiries concerning the activities and operation of the department by relating, or referring to established policies and procedures

Support performance improvement and quality assurance initiatives

Compile and maintain documentation in document retention programs and assist and/or perform letter drafting and/or mailing functions consistent with the needs of attorneys/staff on the Healthcare and Transactions teams

Qualification

Contract management systemCivil judicial proceedingsBasic computer knowledgeOrganizational skillsMedical terminologyTyping speed 35 wpmVerbal skillsBasic mathematical skillsAttention to detail