The World Bank · 3 days ago
Team Assistant - req35159
Washington, DC
Full-time
Onsite
Mid, Senior Level
5+ years expThe World Bank is a unique global partnership dedicated to solving development challenges and promoting sustainable development. They are seeking a motivated Team Assistant to provide high-quality administrative support to the Executive Director’s office, ensuring smooth operations and effective communication within the team and with external stakeholders.
International Trade & Development
Responsibilities
Working with a high level of discretion and diplomacy in setting priorities and workflow in an efficient and organized manner for the Alternate Executive Director, Senior Advisors, and Advisors (as assigned)
Preparing, processing, and handling various information and data of sensitive and confidential nature
Scheduling appointments and coordinating mission travel, resolving scheduling conflicts, screening and prioritizing incoming correspondence
Writes at a professional level in English and Arabic
The Team Assistant will independently respond, in a timely and highly professional manner, to extensive and diverse external/internal inquiries and general requests by drafting, and formatting standard and routine correspondence
Ensuring that relevant background materials are available for meetings, deadlines are met, and documents are of high quality and adhere to administrative and operational guidelines
Maintaining and updating the filing system
Prioritizing and channeling telephone calls and mail; following up on issues and priorities; and ensuring that appropriate consultations take place
Assisting in managing a roster of common service tasks performed by administrative staff and coordinating the timely delivery of products
Assisting with the administrative arrangements on appointment/relocation of office staff
Performing ad hoc duties as may be assigned, including back-up to the others as required
Assisting The Sr. Executive Assistant in organizing official events, especially during the World Bank/IMF Annual and Spring Meetings, as required
Accompanies the office team to the Annual Meetings when held in member countries (once in three years), if needed
Provides administrative and logistical support to the office team and delegations from constituency countries
Qualification
Required
Must have a high school diploma and minimum of 5 years of relevant experience; or equivalent combination of education and experience; undergraduate college degree preferred
Excellent office support and organizational skills, including being proactive and demonstrated ability to prioritize and deliver assignments in a timely manner, often under severe time pressure
Excellent command of written and spoken English and Arabic, including ability to independently draft a variety of formal and informal correspondence; using proper grammar, punctuations, and proper style
Superior interpersonal and diplomacy skills include demonstrated ability to work in a team-oriented and multi-cultural environment
Demonstrated ability to handle sensitive and confidential information with discretion while conducting work
Ability to deal tactfully and diplomatically with high-level government officials
Demonstrated ability to function under time pressure and to handle multiple tasks in a fast-paced environment of changing priorities
Proactive attitude, self-starter, team player with ability to work with staff at all levels (inside and outside the World Bank Group)
Advanced working skills in multiple computer software applications (e.g., Microsoft Office, Outlook, Webex, Teams, SAP/Admin Portal)
Willingness and flexibility to work overtime, including weekends, if required
Preferred
Undergraduate college degree preferred
Benefits
Retirement plan
Medical, life and disability insurance
Paid leave, including parental leave
Reasonable accommodations for individuals with disabilities
Company
The World Bank
The World Bank is a vital source of financial and technical assistance to developing countries around the world.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Fernanda Zavaleta
Communications Advisor to the CFO and MD
Joaquim Levy
Managing Director and World Bank Group CFO
Recent News
2025-02-13
2022-06-08
Company data provided by crunchbase