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Pala Band of Mission Indians · 8 hours ago

Grant Administrative/Academic Assistant

Pala, CA

Full-time

Onsite

Entry Level

2+ years exp

Pala Band of Mission Indians is seeking a Grant Administrative/Academic Assistant to support the Education Director at the Pala Learning Center. The role involves providing administrative assistance, managing scholarship programs, and supporting academic needs for students and families.

Non Profit

Responsibilities

Provide comprehensive administrative support to the Education Director, including scheduling, correspondence, project coordination, recordkeeping, and confidential matters

Welcome and assist visitors, students, parents, and community members; answer phones and respond to inquiries

Prepare reports, summaries, letters, and meeting materials

Conduct research and complete special projects as assigned

Attend meetings on behalf of the Director as assigned and report back

Perform additional duties as needed to support the Education Department

Other duties as assigned

Manage the Tribe’s scholarship program, including outreach, application assistance, tracking, disbursement coordination, recipient support, and reporting

Assist students and families with FAFSA, scholarships, school applications, resumes, cover letters, and job applications

Research, assist with writing, manage compliance, and support reporting for educational grants

Perform basic grant bookkeeping and reporting using Microsoft Excel and QuickBooks

Research funding opportunities for the Learning Center, Little Feathers Preschool, and Sensory Studio

Provide tutoring, homework assistance, re-teaching, and academic skill-building support

Maintain confidentiality of student records and information

Support tutoring services during staff absences

Develop and launch new programs, including the Report Card Program, Mock Interview and Resume Program, STEAM challenges, and library engagement initiatives

Plan, organize, promote, and execute educational events and workshops

Organize, host, and fundraise for the College and Career Fair, including logistics and participant recruitment

Coordinate with colleges and universities, including UC San Diego, SDSU, Cal State San Marcos, Palomar College, GCU, and others

Schedule campus tours and facilitate college and career readiness workshops

Support and promote MOU partnerships, including with Cal State San Marcos

Work with multiple school districts and committees, including BUSD, VCPUSD, and TVUSD

Represent the Tribe and Education Department at conferences, workshops, and community events

Attend educational meetings regularly

Deliver one-on-one technology training for seniors and adults, including device use, email, social media, Excel, and Google Workspace

Create promotional flyers and materials using Canva

Manage and update websites and social media accounts for education programs, including the Sensory Studio and Learning Center

Assist with preschool operations, including pickup/drop-off and promotional activities

Support the Preschool Coordinator and Youth Center staff with programs, events, and outreach

Serve as a liaison between the Tribe, students, parents, school districts, and community partners

Qualification

Microsoft Office SuiteQuickBooksOffice administrationVerbal communicationWritten communicationOrganizational skillsTime managementAnalytical skillsResearch skillsProblem-solvingConfidentialityFeedback provision

Required

Ability to encourage, positively reinforce, and provide constructive feedback to students to build

Ability to maintain confidential

Ability to work

Ability to function well in a high-paced and, at times, stressful

Exceptional verbal and written communication

Excellent organizational skills and attention to

Excellent time management skills with a proven ability to meet

Extensive knowledge of office administration, clerical procedures, and recordkeeping

Extremely proficient with Microsoft Office Suite or similar software, with the ability to learn new or updated

Strong analytical and problem-solving

Thorough understanding of multiple, effective methods of

Must have a valid California Driver's License in good

Must successfully pass a Fingerprint-based background check of potential employees, volunteers, and contractors pursuant to Public Law 101-630 - Indian Child Protection and Family Violence Prevention Act

Must acknowledge and agree to maintain a Drug-Free workplace (including Marijuana) as a condition of employment with the Pala Band of Mission Indians

At least two years of experience working as an Administrative