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Mason Technologies Inc. · 9 hours ago

Billing / Accounts Receivable Specialist

Deer Park, NY

Contract

Onsite

Entry, Mid Level

$75K/yr - $85K/yr

2+ years exp

Mason Technologies Inc. is a leader in technology integration, proudly certified as a Woman-owned Business Enterprise. They are seeking a detail-oriented Billing / Accounts Receivable Specialist responsible for managing customer invoicing, accounts receivable, and ensuring billing accuracy across multiple projects.

Data IntegrationInformation TechnologyWired TelecommunicationsWireless

Responsibilities

Prepare, review, and issue project-based invoices, including progress billing, milestone billing, and change orders

Manage accounts receivable and heavy collections efforts, including proactive outreach via phone and email, posting payments, tracking balances, and consistent follow-up

Build and maintain strong relationships with customers, AP contacts, and project stakeholders to improve payment timelines

Reconcile customer accounts and resolve billing discrepancies in a timely manner

Coordinate with Project Managers, Operations, and Accounting to ensure billing aligns with contract terms and job progress

Maintain accurate billing records within the company’s accounting/ERP system

Assist with certified payroll documentation and reporting, as required

Support compliance with union requirements, prevailing wage documentation, and job cost tracking

Generate AR aging, billing, and collection reports for management

Ensure proper documentation is maintained for audits and internal reviews

Assist with month-end close activities related to billing and receivables

Qualification

Billing experienceAccounts receivable managementProject-based accountingCertified payroll knowledgeERP system proficiencyAttention to detailOrganizational skillsTime-management skillsCommunication skills

Required

2+ years of experience in billing and/or accounts receivable

Understanding of project-based accounting and billing

Proficiency with accounting or ERP systems and Microsoft Excel

Strong attention to detail, organizational, and time-management skills

Ability to manage multiple projects and deadlines simultaneously

Excellent written and verbal communication skills

High school diploma or equivalent required

Preferred

Prior experience in a construction, low-voltage, electrical, HVAC, or other skilled trade environment strongly preferred

Familiarity with certified payroll and union job requirements is a strong plus

Associate's degree or higher preferred

Benefits

Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure.

401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.

Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs.

Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth.

Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!

Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices!

Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment.