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Beth Israel Lahey Health · 7 hours ago

Supply Chain Coordinator - Operating Room

Burlington, MA

Full-time

Onsite

Mid Level

$20.50/hr - $27.59/hr

3+ years exp

Beth Israel Lahey Health is a growing healthcare organization committed to making a difference in people’s lives. The Supply Chain Coordinator - Operating Room is responsible for managing inventory levels, coordinating procurement processes, and ensuring compliance with billing procedures while supervising the OR Supply Chain staff.

Elder CareHealth CareHospitalPrimary and Urgent CareProfessional ServicesTraining

H1B Sponsor Likely

Responsibilities

Is responsible and accountable for any over pars in the department and must provide a detailed monthly report on any overage

Review/modify min/max inventory levels

Audits inventory levels not associated with Pyxis Supply: cycle counts and consignment inventory levels

Maintains the Dashboard tracking all compliance, cycle counts and inventory

Reviews inventory cost to budget and works with clinical manager on variances

Acts as contact person for the Finance Department to assure compliance with the Clinic’s billing procedures as required

Rotates stock and checks dates to ensure that there are no expired products. Makes adjustments if needed

In conjunction with Pyxis Coordinator and Purchasing, removes expired product and works with the vendors to coordinate and track product swap or exchange credit

Coordinates the disposal of property, supplies and/or material incompliance with Clinic, State and Federal regulations; tracks defective products and assists Purchasing with replacement from vendor

Maintains inventory spreadsheet for ordering purposes of non-Pyxis product

Audits daily case equipment and supply utilization sheets to ensure accuracy of billing activity as required

Works closely with Purchasing, Finance and the Clinical Department(s) on the development, enhancement and implementation of materials processes improvements and software modifications

Expedites overdue supply orders and backorders by calling Purchasing daily

Obtains approval for courier costs and substitute items from the Distribution Supervisor

Communicates information to customers (nursing staff, specialty departments etc..) pertaining to routine orders, backorders and substitute supplies

Provides guidance to Refill and/or distribution technicians in prioritizing the implementation of, or changes on par-levels or custom requisition. To ensure data entry priorities are met

Addresses any discrepancies needing proper resolution with the appropriate Nurse Managers

Research recalled product in coordination with Purchasing

In coordination with Purchasing - assure ordering of and availability of loaner equipment and create bill only purchase requisitions for payment

Track all equipment repairs as required

Assure that, when required, loaners are available for equipment needing repair

Review daily procedure schedule in advance to identify non-stocked products as requested

Coordinate fiscal year-end physical inventory counts

Incorporates Lahey Clinic Guiding Principles , Mission Statement and Goals into daily activities

Complies with all Lahey Clinic Policies

Complies with behavioral expectations of the department and Lahey Clinic

Maintains courteous and effective interactions with colleagues and patients

Demonstrates an understanding of the job description, performance expectations, and competency assessment

Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards

Participates in departmental and/or interdepartmental quality improvement activities

Participates in and successfully completes Mandatory Education

Supervise the OR Supply Chain staff and oversee the daily operation of the OR Supply Chain. (Includes OR Supply Chain Coordinator and Inventory Assistant/Refill Technician.)

Work directly with OR Business Manager in coordinating procurement of supplies. This includes the development of cost analyses in support of product requests and savings initiatives that go through the OR Product Review Committee

Meets with vendors, as needed, to discuss and evaluate new products

Maintain direct communication and coordination with OR Leadership, OR Staff, Central Processing & Distribution and Lahey Distributors

Facilitates Pyxis optimization projects and actively seeks out potential savings opportunities

Facilitates/oversees Cardinal initiatives, including but not limited to Pyxis, PBDS packs, Reprocessing, trials and various savings opportunities

Inventory Management - works in conjunction with Pyxis Supply System Coordinators in par level establishment and maintenance, refill process, utilization analysis and product management

Collaborates with Purchasing Agent with product failures, vendor returns, & expired items

Collaborates with receiving to assure smooth interface to meet clinical needs. - Collaborates with all mangers, super users, clinical and non-clinical staff to develop a cooperative approach to service oriented, cost-effective, operationally efficient inventory management in the department(s) to which the individual is assigned

Implement procedures to achieve the reduction/elimination of stock-outs by: evaluate cause and frequency of stock-outs ; ensure accurate and timely replenishment processes in both the routine and emergency situations; coordinate the development, implementation and monitoring of policies and discrepancy identification/resolution; develop and implement an inventory schedule/system; communicate with end-users and Pyxis Supply System Coordinators to define and troubleshoot supply problems

The position requires good judgement

Ability to effect sustainable change in behavior to provide positive outcomes

Considers the effect of decisions on all stake-holders

Ability to function in a matrix-management environment

Ability to analyze work-flow processes, inventory levels, and par maximization

Qualification

Inventory ManagementPyxis Systems ManagementCost AnalysisHealthcare ExperienceCustomer ServiceComputer SkillsDecision MakingCommunication Skills

Required

Knowledge of business processes typically acquired through earning an Associates degree or 3 years related experience in a healthcare setting

Strong computer and customer service skills

Ability to be trained in Pyxis Systems Management including systems troubleshooting and report generation

Benefits

Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

Company

Beth Israel Lahey Health

Glassdoor3.5

Beth Israel Lahey Health Center offers patient care, urgent care, assisted living, and research and education services.

Founded in 2019

Cambridge, Massachusetts, USA

10001+ employees

https://www.bilh.org

H1B Sponsorship

Beth Israel Lahey Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (2)

2022 (1)