University of South Florida Libraries · 5 hours ago
Sr Executive Assistant to the Vice President
Tampa, FL
Full-time
Onsite
Mid, Senior Level
$72K/yr - $75K/yr
4+ years expThe University of South Florida Libraries is seeking a Sr Executive Assistant to provide administrative, organizational, and logistical support to the Vice President of USF World. This role involves managing calendars, coordinating travel, and acting as a liaison to various stakeholders.
Higher Education
Responsibilities
Oversees the day-to-day operations and administrative support activities for the Vice President
Provides direct, confidential assistance to the Vice President
Keeps appointment calendars for the Vice President and schedules meetings and appointments
Coordinates travel, domestically and internationally, for meetings, conferences, partners visits and other VP commitments
Coordinates assignments from the VP to the correct individuals, including follow up as necessary
Serves as a resource person and keeps up to date with ongoing projects at the executive level
Serves as a liaison to other executive offices, colleges, faculty, and external stakeholders (domestically and globally)
Manage the operations of the VP Cabinet meetings, including scheduling, communication, and meeting notes
Schedules the USF World Advisory Council meetings and takes notes at each meeting – identifies action and follow-up items
Manages protocol for international visitors and delegations including ordering university gifts, supervising the inventory of gifts, and making recommendations regarding proper gifting protocol
Coordinates agendas and itineraries for visitors including collaborating across colleges and units to establish an agenda that reflects the goals of the visitor
Manages complex international travel that may include participants in addition to the Vice President
Recommends changes in procedures or workflow to improve administrative processes
Reads and analyzes incoming correspondence, inquiries, and reports
Makes judgments about the significance of these items, handling many of these on behalf of the executive, and applying judgment as to which should be brought to the executive for review and action
Maintains required records and reports, establishing systems for retrieval of data in electronic and/or paper formats
Performs related duties as required or deemed necessary to meet the executive’s overall goals for effective administration of the executive’s program area
Qualification
Required
Bachelor's degree
Minimum of four (4) years of related experience
Demonstrate exceptional written and verbal communication skills tailored to diverse audiences, including internal leadership, faculty, staff, and external stakeholders
Ability to draft clear, concise, and persuasive correspondence
Serve as a liaison between the executive's office and internal/external partners, ensuring professionalism and consistency in messaging
Composure and professionalism at all times
Maintain confidentiality and diplomacy in all communications
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase