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MAA · 7 hours ago

Executive Assistant

Germantown, TN

Full-time

Onsite

Mid, Senior Level

5+ years exp

MAA is a company seeking an Executive Assistant to support one or more executives. The role involves providing comprehensive administrative support, managing schedules, preparing correspondence, and handling financial affairs.

Commercial Real EstateProperty DevelopmentProperty ManagementReal EstateReal Estate InvestmentRetail

Responsibilities

Provides administrative support to designated MAA executive(s) and corporate organization

Receives phone calls and other communication for the executives; screens and forwards to the appropriate individual(s)

Maintains calendars and schedules meetings; reviews and advises on schedules with the executives

Prepares correspondence, presentations, and other materials as needed; reads and proofs written material prepared by executives and makes corrections or suggestions

Makes all meeting preparations for employee groups as requested

Handles financial affairs for executive; prepares expense reports; codes and submits invoices for approval; may assist in budget preparation

Leads or works with miscellaneous projects as directed

Maintains physical and digital files

Arranges for travel, lodging, and anything else for out of town visitors (e.g., meetings, special events, investor meetings, Board meeting)

Schedules and coordinates meetings of non-Memphis based management personnel at the Home Office

Orders supplies and services as needed

Covers the reception area and phone calls as needed

Performs other related duties as assigned to meet the needs of the business

Qualification

Administrative support experienceMicrosoft Office applicationsBookkeeping skillsBudgeting experienceProfessional communicationCustomer service orientationOrganizational skillsTime management skillsAttention to detailConfidentiality

Required

5 years of administrative support experience to high level managers in a corporate setting required, or an equivalent combination of education and experience

Organizational and time management skills with which to balance and prioritize multiple tasks and concurrent deadlines

Knowledge of administrative functions in a corporate setting (scheduling, maintaining records, preparing reports and presentations, etc.)

Computer skills with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

Bookkeeping and budgeting skills and expertise

Attention to detail

Professional written and verbal communications skills

Customer service skills and orientation

Ability to maintain confidentiality and operate with appropriate discretion