University of South Florida Libraries · 4 hours ago
FIO Budget Director
St. Petersburg, FL
Full-time
Onsite
Lead/Staff, Director/Executive
$75K/yr - $95K/yr
5+ years expThe University of South Florida Libraries is seeking a FIO Budget Director who will provide strategic and operational leadership for financial planning and resource stewardship functions across the Florida Institute of Oceanography. The role involves overseeing budget development, compliance, and reporting while supporting mission execution for marine operations and educational programs.
Higher Education
No H1B
Responsibilities
Manage annual and multiyear budget planning for vessel operations, marine science programs, capital projects, and administrative units budget that consists of varied fund types: E&G, auxiliaries, grants/contracts, and foundation. Effectively allocate financial, personnel, and technological resources to ensure financial planning that successfully aligns with FIO's strategic priorities and the mission of the unit. Maintain internal budget controls and ensure appropriate cost allocation across vessels, projects, and funding sources. Coordinate with PIs, USF research administration, and partner institutions to ensure accurate budgeting, invoicing, and cost recovery. Track costs using the appropriate performance metrics such as earned value, performance index, and variances to quantify budget resources and report to leadership. Monitor shifts in cash flow or increasing expenditures that will cause spend overflow. Use professional judgement to react to variances and/or re-implement the scope and/or devise corrective actions to ensure realignment to priorities. Responsible for FIO financial integrity and accountability
Formulate operational objectives and implement budget allocations that align with the schedule and scope of the unit's prioritized goals. Utilize appropriate cost estimation methods to fine-tune and revise the forecast. Monitor budget vs. actual performance; implement corrective actions and spending controls as needed. Develop revenue and expenditure forecasts; conduct scenario analyses to guide leadership decisions. Produce monthly, quarterly, and annual financial reports for FIO and USF Leadership. Oversee compliance with state regulations, USF fiscal policies, and grant/contract requirements. Provide regular financial and budget advice to Director and FIO Leadership Team
Manage employees, including Fiscal & Business Analyst, Fiscal & Business Specialist, Unit Research Administrator. Oversee and implement operational procedures and practices for finance and business operations. Maintain position inventory, assign new position numbers, and monitor vacancies to ensure fiscal/budget goals for staff expenses are met. Manage travel processing, reimbursements, pcard transactions, foundation payment requests and deposits, supplier entry requests, contract execution, public solicitations, and procurement processing
Serve as a member of the FIO Leadership Team. Articulate and implements budget strategy, rationale, and expected outcomes. Communicate extensively with the university system-wide budget office and campuses colleges and departments on budget matters. Present budget materials to the FIO Council, USF Finance units, and legislative stakeholders. Serve as primary liaison for audits and financial reviews
Performs duties as assigned
Qualification
Required
Bachelor's degree from a regionally accredited institution
Minimum of five years related exempt experience
Two years of experience managing exempt-level employees
Preferred
Master's degree in Finance, Accounting, Public Administration, or related discipline
Experience with marine science or maritime operational budgeting (e.g., fleet management, research programs)
Familiarity with USF financial systems and state legislative reporting expectations
CPA, CGFM, or similar credential
Demonstrated expertise in public-sector, higher-education, or research-organization budgeting
Proficiency with financial systems, forecasting tools, and data analysis
Strong knowledge of state regulations, grant requirements, and internal controls
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase