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OPEN MINDS Circle · 2 hours ago

Human Resources Manager

Gettysburg,PA,US

Full-time

Onsite

Mid Level

3+ years exp

OPEN MINDS Circle is a premier market research and management consulting firm specializing in the mental health and related public health sectors. The Human Resources Manager is responsible for recruitment and retention of associates, managing recruitment initiatives, onboarding, employee benefits, and HRIS management.

Consulting

Responsibilities

Managing all OPEN MINDS recruitment initiatives:

Track all open positions

Prepare/update position descriptions and job ads in collaboration with hiring managers

Distribute job ads and posts. Create custom workflows as needed based on position needs and requirements

Review applicants, schedule and perform initial screening calls

Coordinate interviews with OPEN MINDS team members

Conduct 1st interviews, and participate in 2nd interviews as requested

Collect candidate background checks

Conduct reference checks

Assure the policies and procedures related to recruiting are followed – including reference, employment, and background checks

Prepare recruiting packages including offer letters, and offer packages for candidates

Maintain the Applicant Tracking System (ATS) throughout all stages of recruitment

Manage the company’s internship program

Draft new 1099 contractor agreements

On-boarding and orientation planning (W2 employees and 1099 associates)

Prepare orientation schedules, including scheduling of meetings (including coordinating Pilot and initial meeting for Employee Launch Program)

Send ‘Welcome’ information to new 1099 associates and file and/or distribute returned paperwork as needed

Launch, coordinate, and collect new hire paperwork, including ensuring compliance with I9 forms and procedures

Review new hire HRIS profile and finalize access levels, benefit deductions, custom settings, training workflows, and other settings as applicable

Conduct initial employment meeting to review OM policies and procedures

Create the bio for each new team member and modify any team member profiles on the OPEN MINDS web site as needed

Maintain the ”Team” section of the OPEN MINDS web site

Update the OPEN MINDS table of organization as needed

Update the internal staff roster as needed

Manage employment/associate separation

Prepare separation checklist items in collaboration with associate supervisor, technology team, and finance team

Lead exit interviews

Lead all post-separation initiatives and tasks (Paylocity, benefits changes, collection of equipment, org chart changes, bio deck updates, web site access, etc.) confirming all has been completed

Manage employee benefits

Ongoing review of benefits and review of renewals

Processing of benefit changes including adds, terms, and qualifying events

Ensure compliance and distribute required notices for health benefits, 401K, and other areas as needed

Provide guidance and assist with disciplinary matters, disputes, and investigations

Develop and follow formal reporting guidelines

Develop and follow process for performance reviews

Participate, as needed, in any legal matters concerning employment

HRIS Management

Collaborate with accounting on payroll (oversight of timecards, PTO, and other employee changes)

Ongoing review of needs and capabilities, ensuring maximum ROI from system(s)

Qualification

Human Resources ExperiencePaylocityProject ManagementOrganizational SkillsCommunication SkillsAdministrative ManagementComputer ApplicationsBachelor’s DegreeConfidentiality

Required

Demonstrated project management expertise

Very strong organizational and administrative management skills, including the ability to track multiple tasks and multiple projects concurrently

Minimum 3 years of experience working within a Human Resources role/department

Ability to prioritize and complete multiple, complex tasks in a skillful and timely fashion

Demonstrated proficiency with and working knowledge of computer applications including, but not limited to, word processing, e-mail, calendar programs, databases, spreadsheets, and PowerPoint

Good communication skills, both written and verbal, with the ability to work cooperatively in person, by telephone with staff, and in writing via e-mail and letters

A sense of propriety, with the ability to work on highly confidential projects without disclosing their content outside of and/or within the organization

Ability to drive a car, and must have a valid driver's license, and to conduct out-of-office tasks and errands (parcel delivery, airport deliveries, etc.) on behalf of the company/company properties

Visual acuity to perform activities such as preparing and analyzing data, viewing a computer terminal, and extensive reading

Ability to lift up to 35 pounds

Ability to travel unattended throughout the continental United States as needed

Ability to use personal credit card for occasional purchases on behalf of the organization