State of Connecticut · 4 hours ago
Administrative Assistant (Confidential) #251226-3591CA-001
Newington, CT
Full-time
Onsite
Mid Level
4+ years expThe State of Connecticut Department of Transportation is seeking a highly motivated and experienced Administrative Assistant to support Labor Relations and Human Resources. The role involves delivering efficient, customer-focused services that advance the mission of the Connecticut DOT while managing administrative workflows and sensitive information.
Government Administration
Responsibilities
Provide direct assistance to Labor Relations and Human Resources (may assist with onboarding processes, tracking and filing HR paperwork)
Contribute to streamlining administrative workflows that promote efficiency
Manage calendars: schedule grievances, fact-finding meetings, and administrative meetings within prescribed timelines
Maintain Labor Relations database: track investigations, corrective actions, grievances
Prepare, edit and maintain files for investigations, arbitrations, or administrative meetings
Draft and format correspondence, reports, and presentations
Organize and maintain documentation related to Freedom of Information (FOI) and Union requests, ensuring timely and accurate responses
Assist with oversight of the Agency’s Drug and Alcohol Program, ensuring compliance with federal and state regulations and supporting program administration
Compile, analyze, and prepare reports and data to support decision-making, compliance, and performance tracking
Handle sensitive information with confidentiality and professionalism
Other related duties
Qualification
Required
Strong time management, organizational and communication skills
Experience above the routine clerk level in office support or secretarial work for four (4) years
One (1) year of experience as a Secretary 2 or its equivalent
Ability to operate office equipment which includes computers, tablets, and other electronic equipment
Ability to operate office suite software
Ability to take notes (shorthand, speedwriting or other method acceptable to manager)
Considerable knowledge of office administration and management
Considerable knowledge of department and/or unit policies and procedures
Considerable knowledge of proper grammar, punctuation and spelling
Considerable knowledge of business communications
Knowledge of business math
Considerable interpersonal skills
Preferred
Experience providing administrative support for Labor Relations or Human Resources management in collaboration with Agency leadership, within a unionized environment
Experience managing multiple projects or assignments with effective time management and prioritization skills
Experience using case tracking or document management systems to organize and monitor workflows
Experience with organizing, scheduling and coordinating multiple meetings across varied participants and calendars
Experience preparing reports, documents or materials for Labor Relations or Human Resources meetings or investigations
Experience with taking accurate notes during fact-finding investigations and/or meetings
Experience communicating effectively, orally and in writing, with internal and external stakeholders
Experience in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative tools
Benefits
Professional growth and development opportunities.
Extensive pension plan and supplemental retirement offerings
Paid time off including 13 paid holidays per calendar year
On-site low-cost fitness center, on-site cafeteria and Electric Vehicle (EV) charging
Ample free parking with easy access from major highways or by public transportation
Tuition reimbursement
A healthy work/life balance to all employees.
Working for an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women's Transportation Seminar (WTS) CT Employer of the Year for 2024!
Company
State of Connecticut
The State of Connecticut – Executive Branch employs thousands of dedicated professionals, committed to providing a safe and thriving environment for our community, and visitors.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heidi B. Pugliese MSN, RN
Chief Executive Officer
Nicole Hernandez
Regional Chief Operating Officer
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