CreatorIQ · 2 hours ago
Executive Assistant and Operations Coordinator
Salt Lake City, UT
Full-time
Hybrid
Mid Level
$116K/yr - $127K/yrCreatorIQ is the operating system for creator-led growth trusted by more than 1,300 global brands and agencies. The Executive Assistant & Operations Coordinator provides high-level administrative and operational support to the CEO and CFO, ensuring seamless management of office facilities and logistics.
Advertising PlatformsBrand MarketingEnterprise SoftwareSaaSSocial Media Marketing
Responsibilities
Assist in managing complex scheduling for executive leadership, prioritizing meetings across multiple time zones
Plan and coordinate internal meetings, leadership retreats, town halls, and company-wide events
Handle executive travel arrangements, including flights, accommodations, transportation, and detailed itineraries
Process and track executive and company expenses, ensuring compliance with finance policies
Create and process purchase orders (POs) as needed for executive and operational expenses, coordinating with finance and procurement teams
Support executives with meeting preparation, project tracking, and key deadline management
Act as a liaison between executives and key stakeholders, facilitating seamless communication
Assist in coordinating communication and alignment between teams
Direct team members to relevant Notion pages for location-specific information, including booking conference rooms, obtaining day passes, and accessing key policies
Track office usage, assist with contract renewals, and provide usage reports to HR for planning purposes
Work with Finance to ensure timely rent and utility payments for co-working spaces
Support team members with guidance on obtaining keycards or temporary access, ensuring they follow established procedures
Maintain and update office-related resources in Notion, ensuring accuracy and accessibility
Assist with workspace adjustments as needed, such as coordinating moves, redesigns, or workspace optimizations, but not managing them day-to-day
Monitor lease agreements, renewal deadlines, and vendor contracts, escalating issues as needed
Qualification
Required
A natural gift for administration—thrives on organization, structure, and executing operational tasks with precision
Experience in executive administration, office management, travel coordination, and expense processing
Strong organizational and multitasking abilities to seamlessly manage both executive support and office operations
Dynamic and adaptable—enjoys working in a fast-paced environment, adjusting priorities, and problem-solving on the fly
Excellent communication skills to liaise between executives, teams, and office management
Proficiency in Google Suite, expense management platforms (e.g., Navan, Expensify), and facility management tools (e.g., WeWork, Industrious)
Ability to handle confidential information with discretion and professionalism
Proactive and resourceful—takes initiative, works independently, and thrives on managing multiple priorities
Benefits
15 days vacation, floating and set holidays, wellness allowance, and paid parental leave.
Whole Health Package: medical, dental, vision, life, disability insurance, and more.
401k (USA) plan to help you plan ahead.
Work from home stipend: to assist you in setting up a home office that works for you (or buy a new dog leash - your choice!).
Surprise meal stipends: work from home can’t stop the enjoyment of someone else making a meal for you!
Company
CreatorIQ
CreatorIQ is a software to unify and power advanced influencer marketing.
Founded in 2014
201-500 employees
Funding
Current Stage
Late StageTotal Funding
$80.8MKey Investors
Kayne Anderson Growth CapitalTVC CapitalAffinity Group( TPG Growth)
2021-09-14Series D· $40M
2020-07-21Series C· $24M
2019-06-12Series B· $12M
Leadership Team
Chris Harrington
Chief Executive Officer and Board Director
Timothy Sovay
Chief BD & Partnerships Officer / Chief Operating Officer (previous)
Recent News
2025-11-11
digitalmediawire.com
2025-11-08
Company data provided by crunchbase