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Parker Poe Adams & Bernstein LLP · 10 hours ago

Legal Billing Specialist

Raleigh, NC

Full-time

Onsite

Mid, Senior Level

5+ years exp

Parker Poe Adams & Bernstein LLP is a well-established law firm in the Southeast, known for its commitment to community and professional development. They are seeking a Legal Billing Specialist to provide billing and accounts payable support, ensuring accurate and timely client invoicing and maintaining strong communication with clients regarding billing matters.

BankingConsultingFinanceGovernmentReal Estate

Responsibilities

Prepare client billing in a prompt, accurate and timely manner using accounting software for an assigned group of attorneys and others as needed

Communicate with clients to ensure accurate and efficient invoice set-up and processing, using electronic options when available. Generate invoices and proof before sending to the client

Review and manage invoice submissions to ensure that client requirements are met in a timely manner. Confirm that errors have been resolved and invoices are successfully accepted

Ensure all cost data uploads are performed and any expenses that must be posted manually are posted within required time frame. Research and reconcile any discrepancies in billing information

Respond to internal and external clients with courtesy and professionalism regarding account status, transaction details, W9s, credit requests or other billing matters. Perform research and communicate as necessary to keep all stakeholders informed. Produce and distribute reports as required

Serve as a backup for bank reconciliations and other accounting duties as needed

Identify issues and suggest solutions or enhancements for billing

Ensure all Firm policies and procedures are followed

Handle other duties and special projects as assigned

Qualification

Billing software proficiencyE-billing experienceElite/3E knowledgeAccounting experienceMicrosoft WordMicrosoft ExcelMicrosoft OutlookCommunication skillsInterpersonal skillsTeam player

Required

High School diploma/GED and a minimum of five years of Accounting experience in the legal industry or the equivalent combination of education and experience

Proficiency in billing software required

Experience with E-billing required; familiarity with systems such as Serengeti, Tymetrix 360 and CounselLink preferred

Strong ability to perform detailed work quickly and accurately

Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests

Must be a team player, willing to help other team members during peak times

Ability to maintain composure during stressful situations occurring as a result of deadlines or workloads

Possess basic proficiency in Microsoft Word, Excel and Outlook

Must be able to operate standard office equipment

Availability to work outside of scheduled hours, including evenings and/or weekends, to meet deadlines as necessary

Occasional travel is required

Excellent communication and interpersonal skills required