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Fairfax County Public Schools · 16 hours ago

Administrative Assistant I (One Year Only)

Virginia, United States

Full-time

Onsite

Entry Level

$48K/yr - $82K/yr

1+ years exp

Fairfax County Public Schools is seeking an Administrative Assistant I to support school-based administrators and central office staff. The role involves managing routine administrative tasks, ensuring efficient office operations, and providing excellent customer service to students, families, and community members.

EducationHigher EducationKnowledge Management

Responsibilities

Plans, initiates, and organizes administrative office activities

Serves as administrative assistant for the school's or central office's activities

Appropriately handles supervisor's telephone calls and mail, personally responding to those that can be handled at the assistant level and forwarding the remaining calls or mail to supervisor with pertinent background material

When requested to do so, may sign supervisor's name to correspondence of a routine nature

Reviews all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature

Resolves conflicts associated with the operation of the administrative office

Uses computer software and related equipment to generate and produce confidential and general correspondence and other documents

Attends meetings and conferences, taking official minutes

Researches, and develops material for use in official engagements

Tabulates and prepares reports of statistical data

Maintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action

Maintains supervisor's calendar

Coordinates meetings and conferences, schedules time and place, and notifies attendees

Makes travel arrangements

May perform routine financial and accounting tasks and/or order general office supplies

Performs related duties as required or assigned

In a school (in addition to above):

Greets, assists, and provides information to students, families, staff, and community members

Issues work permits

May assist in coordinating classroom coverage and/or substitute services

May serve as backup for office operations such as clinic room aide as required by operational necessity

Supports student registration activities and assists as a backup operator of the student information system (SIS)

Receives incoming cumulative files and enrollment packets; verifies completion of enrollment, eligibility, residency, and health/immunization records; maintains student records such as registrations, withdrawals, and transfers

Assists in preparing and reviewing course selection sheets and course catalog

Assists in the planning and preparing of events and activities related to a student services office

Processes community use requests for designated school; schedules activities

Maintains student activities eligibility lists, rosters, schedules, and activity registration lists

Serves as liaison and provides information to school/organization groups

Assists in the planning and preparing of activities and events related to a student activities office

Qualification

Office administration experienceOffice proceduresTechnologyBusiness English skillsOrganizational skillsTime management skillsCustomer service skillsMultitasking abilityCulturally diverse relationshipsFinancial courseworkFinancial work experienceEffective communicationConfidentiality

Required

Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate

One (1) year of experience in general office administration or office support

Knowledge of procedures, practices, and operations of an office or administrative setting

Knowledge of or ability to learn applicable local, state, and federal laws and regulations

Proficiency in the use of technology and ability to learn associated software applications

Skill in business English, grammar, spelling, and punctuation

Organizational and time management skills with the ability to multitask

Ability to maintain confidentiality

Ability to provide positive customer service and to develop and maintain effective working relationships with culturally diverse students, families, school staff, and community members

Ability to communicate effectively, both orally and in writing