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California State University, Long Beach · 4 hours ago

Administrative Services Specialist

San Jose, CA

Full-time

Onsite

Mid Level

$7,059/mo - $7,500/mo

4+ years exp

California State University, Long Beach is seeking an Administrative Services Specialist to provide leadership and business solutions for their online and in-person programs. The role involves overseeing financial operations, providing support to directors, and implementing strategic objectives for the department.

EducationHigher EducationUniversities

No H1B

Responsibilities

Oversee complex department financial information for various funds including Operating Fund, PaCE Fund, Trust Fund, SSETF Fund, Research Foundation Funds, and University Advancement endowed and non-endowed funds

Reconcile and maintain all funds based on university and state policies and procedures

Analyze budget information, address issues, and initiate corrections via University software and tools

Develop and implement policies, procedures, and systems for efficient operations

Prepare periodic, mid-year, and year-end budget projection reports

Audit travel reimbursements, monitor recruitment events budget

Serve as Property Manager and oversee scholarships, including tracking, establishing, and processing awards

Resolve staffing issues, prepare evaluations, monitor work performance

Track and approve payroll, time taken, and HR expense adjustments

Qualification

Financial managementData analysisProject managementCSU policies knowledgePeopleSoft/Oracle proficiencyCommunication skillsProblem-solving skillsLeadership skills

Required

A bachelor's degree and/or equivalent training

Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred

Demonstrated success with financial and audit projects, from planning through reporting, with a strong background in data analysis within a higher education or complex organizational setting

Experience with CSU systems, including CSU financial, travel, and procurement policies, or comparable higher education/state systems

Experience developing and monitoring grant pre-award and post-award budgets, endowments, and scholarships, including financial tracking, reporting, and liaison responsibilities

Proficiency in PeopleSoft/Oracle, OnBase, Adobe, Google Workspace, MS Office, DocuSign, and other database/administrative support tools

Experience preparing and analyzing complex budget projections, including forecasting revenues, mandatory costs, and expenses