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Mayo Clinic · 3 hours ago

Administrative Assistant - Hybrid

Rochester, MN

Full-time

Hybrid

Entry Level

$21.13/hr - $29.63/hr

1+ years exp

Mayo Clinic is a top-ranked healthcare provider dedicated to patient care and employee development. They are seeking an Administrative Assistant to perform various non-clinical administrative support tasks, including scheduling, document preparation, and project support, while optimizing the time of those they support.

BiotechnologyHealth CareHospitalMedicalWellness

No H1B

U.S. Citizen Only

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through

Exhibits initiative, proficiency, and adaptability to optimize the time of those supported

Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role

Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously

Is accountable for ensuring accuracy and completeness through attention to detail

Qualification

Administrative support experienceBusiness-related softwareMeeting managementCalendar coordinationCustomer serviceInterpersonal relationsWritten communicationOral communicationAttention to detailDecision-makingConfidentialityAdaptability

Required

Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program

Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc

Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment

Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through

Experience with coordination of travel and expense management

Proficient application of English grammar, punctuation, and sentence structure