Apply on Employer Site

Alice L. Walton School of Medicine · 11 hours ago

Program Assistant, Receptionist

Bentonville, AR

Full-time

Onsite

Entry Level

2+ years exp

Alice L. Walton School of Medicine (AWSOM) is seeking a Program Assistant, Receptionist to provide essential administrative support in establishing a unique medical school curriculum. The role involves front-line reception duties and general administrative assistance, ensuring a welcoming environment for students, staff, and visitors.

EducationHigher EducationNon Profit

Responsibilities

Serve as the primary point of contact for guests and callers, ensuring professional and courteous communication

Manage visitor badge distribution, including tracking and assigning badges for all guests to ensure proper access and security protocols

Oversee ad hoc scheduling and coordination of meeting room calendars to support efficient space utilization

Manage incoming mail and support day-to-day operational needs

Maintain inventory and restock supplies in copy rooms, breakrooms, conference rooms, and restrooms to ensure consistent availability and functionality

Receive and distribute incoming mail and packages to appropriate faculty and staff; prepare and send outgoing mail and shipments as needed

Provide administrative support for managers, directors, and medical school events, ensuring timely and efficient completion of assigned tasks

Collaborate with administrative teams and departments across the school to support institutional activities

Engage with internal and external stakeholders, including AWSOM students, Heartland Whole Health Institute, local health systems, academic institutions, and Art and Wellness Enterprises (AWE)

Other duties as assigned

Qualification

Microsoft Office SuiteVerbal communicationWritten communicationOrganizational skillsCustomer service experienceCalendar managementExperience in healthcareExperience in academiaVirtual meeting platformsAttention to detail

Required

High school diploma or equivalent is required

Minimum of 2 years of experience in an administrative, receptionist, or customer service role is required

Exceptional verbal and written communication skills, with the ability to engage professionally with a wide range of stakeholders, including executives, faculty, students, and visitors is required

Strong organizational skills and attention to detail, with the ability to manage multiple tasks in a fast-paced environment is required

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and scheduling software is required