Brigham and Women's Hospital · 10 hours ago
Administrative Coordinator
Boston, MA
Full-time
Hybrid
New Grad, Entry Level
$20.43/hr - $29.21/hrBrigham and Women's Hospital is a not-for-profit organization that supports patient care, research, teaching, and community service. They are seeking an Administrative Coordinator to support the MGB Neurosurgery department Vice Chair of Research in various administrative projects and programmatic activities that are research, operational, and academic in nature.
Health CareMedical
Responsibilities
Manage the Vice Chair of Research calendar, communications, and administrative projects
Coordinate schedules, meetings, and travel arrangements for leadership and visiting faculty, as needed
Function as a point of contact for internal departments, vendors, clients, and guests. Answer phones and manage correspondence
Oversee planning and preparation for committees. Distributes minutes, prepares agenda, materials, and committee work
Prepare reports, presentations, spreadsheets, and other documents. Handle data entry and maintain records and databases
Compile, analyze, and summarize data from multiple sources to create detailed complex documents, reports and high-level presentations
Manage research designated facilities and office space, including equipment, software, and furniture orders, space relocations, and coordination with hospital facilities teams
Participate in project coordination and execution of department and/or institute initiatives including coordinating timelines, deliverables, action items, and team communications
Assist in planning and executing academic conferences, symposia, online events, on- and off-site meetings
May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc
Qualification
Required
Manage the Vice Chair of Research calendar, communications, and administrative projects
Coordinate schedules, meetings, and travel arrangements for leadership and visiting faculty, as needed
Function as a point of contact for internal departments, vendors, clients, and guests. Answer phones and manage correspondence
Oversee planning and preparation for committees. Distributes minutes, prepares agenda, materials, and committee work
Prepare reports, presentations, spreadsheets, and other documents. Handle data entry and maintain records and databases
Compile, analyze, and summarize data from multiple sources to create detailed complex documents, reports and high-level presentations
Manage research designated facilities and office space, including equipment, software, and furniture orders, space relocations, and coordination with hospital facilities teams
Participate in project coordination and execution of department and/or institute initiatives including coordinating timelines, deliverables, action items, and team communications
Assist in planning and executing academic conferences, symposia, online events, on- and off-site meetings
May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Brigham and Women's Hospital
Brigham and Women's Hospital is an academic medical center based in Boston, Massachusetts.
Founded in 1986
10001+ employees
H1B Sponsorship
Brigham and Women's Hospital has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (169)
2024 (177)
2023 (203)
2022 (221)
2021 (137)
2020 (157)
Funding
Current Stage
Late StageTotal Funding
$22.15MKey Investors
American Medical AssociationThe Leona M. and Harry B. Helmsley Charitable TrustMassachusetts Life Sciences Center
2023-06-21Grant
2022-06-30Grant· $16M
2021-01-08Grant· $0.4M
Leadership Team
Caroline Fox
Associate Professor (Part Time), Medicine
David Silbersweig
Chairman Emeritus
Recent News
2025-12-03
2025-12-02
2025-12-02
Company data provided by crunchbase