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Pro-Tops Inc. · 2 weeks ago

Bilingual Administrative Assistant

Monroe, NC

Full-time

Onsite

Entry Level

1+ years exp

Pro-Tops Inc. is a fast-growing national wholesale distributor of kitchen & bath renovation products and materials. They are seeking a proactive and highly organized Administrative Assistant to provide direct support to the Head of Operations, managing administrative tasks and coordinating schedules in a fast-paced environment.

Construction

Responsibilities

Provide daily administrative support to the Head of Operations, including scheduling, correspondence, and file management

Prepare, edit, and format documents, spreadsheets, and presentations

Maintain organized digital and physical filing systems

Assist with travel arrangements, meeting coordination, and expense tracking

Manage and prioritize incoming emails, calls, and communications in English and Spanish or Portuguese

Coordinate meetings, prepare agendas, take meeting notes, and follow up on action items

Serve as a liaison between the Head of Operations, internal teams, and external stakeholders

Support day-to-day operational projects and ensure deadlines are met

Assist in tracking KPIs, compiling reports, and monitoring ongoing initiatives

Collaborate with other departments to ensure alignment with operational goals

Qualification

Bilingual proficiencyMicrosoft Office SuiteGmailGoogle DocsOrganizational skillsTime managementCommunication skillsAttention to detailProblem-solving abilities