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Coach USA · 6 hours ago

Administrative Assistant (Hanover, MD)

Hanover, MD

Full-time

Onsite

New Grad, Entry Level

$20/hr - $25/hr

Coach USA is looking for a highly organized and detail-oriented Administrative Assistant for their front office in Hanover, MD. This role supports the Vice President/General Manager with various administrative tasks, including scheduling, communication, and office management.

Public TransportationService IndustryTransportation

Responsibilities

Manage day to day professional business of Vice president/General Manager which includes screening calls, emails, and correspondence and follow up as appropriate

Coordinate managerial appointments, meetings, events, interviews, and manage calendars

Coordinate travel arrangements including flights, car service, and hotels when needed

Prepare documents, correspondence

Develop itineraries and agendas

Develop reports as needed and communicate regularly with Vice President/ General Manager

Prepares expense reports

Responds to mail where appropriate or distributes mail requiring attention to appropriate individuals

Answer & Transfer Operator Calls, as needed to the appropriate party

Assist with any questions that callers may have

Assist to quote Charters & Book Charters via phone, email, or walk-in

Payment Follow ups for upcoming trips/request & upload signed contracts

Enter charter payments (credit cards, checks, cash)

Process Credit card payments called in by customers

Prepare Expense money & envelopes for charters

Prepare paperwork for drivers (maps, instructions, work orders)

Employee Uniforms (Ordering, Distributing, Vouchers, etc

Ordering of all office supplies, when needed

Plan meetings & take detailed minutes

Projects requested by your supervisor

Other tasks needed within Office duties for the Sales Dept/General Manager

Qualification

Microsoft Office SuiteOrganizational skillsCommunication skillsTime ManagementAttention to detailTransportation Industry experienceInterpersonal skillsAdaptabilityConfidentialityProblem-solving