NEOGOV · 10 hours ago
Administrative Assistant - Planning
TX 75069, TX
Full-time
Onsite
Entry Level
$40K/yr - $57K/yr
3+ years expNEOGOV is seeking an Administrative Assistant to support the Planning Department of the City of McKinney. The role involves providing administrative support, managing schedules, coordinating meetings, and assisting with budget-related tasks.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides administrative support for the Planning Department and assists staff with routine administrative tasks such as screening telephone calls, mail, e-mail, and other communications and initiating appropriate action/response; types, composes, edits, or proofreads various documentation
Maintains calendars and coordinates meetings, appointments, interviews, and/or other activities including, but not limited to travel arrangements, accommodations, conference registrations, and/or other related plans
Provides clerical support functions for meetings and other strategic initiatives including, but not limited to researching and booking meeting dates and locations, producing supporting materials, and producing meeting minutes
Responsible for the creation of board meeting agendas; preparation of board meeting materials; taking official public board meeting minutes; coordinating arrangements for meeting rooms/facilities, equipment, materials, meeting setup and cleanup
Responsible for the accurate execution of a number of budget related functions including, but not limited to assisting in the creation of an annual budget, monitoring and processing expenditures, drafting and processing financial forms, reconciling financial statements, and practicing sound budget management techniques
Processes accounts payable and financial documentation: reviews invoices for accuracy and researches discrepancies; assigns proper budgetary codes to invoices; prepares check requests and forwards invoices for payment; compiles budget information
Responsible for monitoring and processing department-level payroll functions including, but not limited to ensuring that payroll activities are executed correctly and processed on time
Compiles administrative and/or statistical data pertaining to department operations: consolidates data; enters data into computer; prepares reports/lists
Researches and investigates records and various information sources, compiles summaries, and composes and prepares correspondence, memoranda, reports, presentations, and other documents
Processes incoming/outgoing mail: sorts, organizes, opens, stamps, and/or distributes incoming mail; receives/signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail
Maintains current manuals, City ordinance manuals, code books, and other reference materials
Maintains inventory of office supplies
Provides superior customer service by consistently operating in a friendly, courteous, timely, thorough, helpful, detail-oriented, and professional manner
Communicates with supervisor, employees, other departments, City officials, board/committee members, vendors/service providers, contractors, consultants, applicants, customers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems
Offers flexibility and adaptability, especially during times of change
Posts/updates department-wide information on city/departmental web pages, bulletin boards, or other miscellaneous locations
Provides assistance and/or backup coverage for other employees or departments, including the City Manager’s Office, as needed
Serves as the primary point person responsible for implementing, monitoring, and continuously improving the employee onboarding efforts of the Development Services Division’s administrative team. This position’s onboarding responsibilities are extremely important and play a significant role in helping the Development Services Division achieve a higher level of performance
Performs general/clerical tasks, which may include making copies, sending/receiving faxes, entering data into computer, sorting/distributing incoming mail, or processing outgoing mail
Comply with all written City policies and procedures
Adhere to assigned work schedule as outlined in City and department attendance policies and procedures
Qualification
Required
Ability to embrace and embody the City's core values of Respect, Integrity, Service, and Excellence (R.I.S.E)
Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided
Ability to produce desired work outcomes, including quality, quantity, and timeliness
Ability to plan and organize work, time, and resources, and if applicable, that of subordinates
Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change
Highly organized and able to prioritize tasks and adapt in a dynamic environment
Proficient use of computers and various computer-based programs such as Microsoft Office 365, Adobe Acrobat Pro, Laserfiche, Legistar and the internet
Knowledge of office administration procedures
Knowledge of public records and document research practices and methods
Able to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect
Requires High school diploma or GED; supplemented by three (3) years previous experience and/or training involving office management, office administration, meeting coordination, customer service, record/file management, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
Experience in setting up filing systems, operating office equipment (i.e. computer, scanner, etc.) and competency in Microsoft Office 365
Must pass a drug screen and background check
Must have Class C Texas Driver's License
Benefits
Health Insurance
Medical, Dental, Vision Insurance
Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA)
Mental Health Care and Employee Assistance Program (EAP)
City-paid and Voluntary Life Insurance
City-paid and Voluntary Long Term Disability Insurance
Supplemental Insurance through Aflac
Legal Services through Legal Shield
Tuition Reimbursement (up to $10,000 per year)
Wellness Program (earn up to $600 per year)
Texas Municipal Retirement System (TMRS)
Mandatory 7% employee contribution
City match 2:1
5 year vesting
Retire after 20 years of service, or age 60 with 5 years of service
457(b) Deferred Compensation Plans
Paid Vacation (80 hours per year for new hires; tiered increases after 2 yrs)
Sick Leave (135 hours per year for yourself and immediate family)
Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foster care)
Ten Paid Holidays
Personal Day
Optional compensatory time for hourly employees
Compensatory time for salaried employees
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase