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Markham Law Firm · 2 hours ago

Billing/Payroll Specialist

Washington, DC

Full-time

Hybrid

Mid Level

$70K/yr - $75K/yr

3+ years exp

Markham Law Firm is a growing family law firm seeking a Billing/Payroll Specialist to join their close-knit team. The role involves managing billing processes, accounts receivable, payroll, and ensuring compliance with legal regulations.

ConsultingLegalProfessional Services

Hiring Manager

Jennifer Campbell-Adams

Responsibilities

Manage monthly client billing process, ensuring accuracy and timeliness of invoices. This includes completing trust transfers and running payment methods on file per retainer agreements

Handle accounts receivable and collections efforts, being persistent in following up on outstanding balances as necessary, sending correspondence and setting up payment plans as needed

Reconcile QuickBooks on a bi-weekly basis: ensuring accuracy and balance

Monthly three-way reconciliation between Clio, Quickbooks and bank

Administer trust accounting in accordance with IOTLA and ethical guidelines

Sort, code, and enter accounts payable data, maintaining vendor files and paying invoices on time

Track billing bonuses, stretch goal bonuses, and origination bonuses

Process semi-monthly payroll accurately and efficiently

Remit tax payments, contributions to firm's 401k plan and premiums to health insurance plan

Prepare financial reporting as needed and as requested by Director of Operations and Finance

Assist in compiling necessary documentation for year-end tax preparation

Coordinate with an outside bookkeeping firm for the preparation of 1099s

Treat all information and data as confidential

Qualification

Billing experiencePayroll administrationQuickBooks proficiencyMicrosoft Excel proficiencyClio Manage familiarityService orientationStress managementHRIS software experienceAttention to detailCommunication skillsOrganizational skillsTeamworkProblem solving

Required

Minimum of two-year degree with four year college degree preferred, with specialization in accounting or finance preferred or combination of education and experience

3-5 years experience in billing, accounts receivable, and payroll administration required. Law firm experience preferred

Proficiency in QuickBooks and Microsoft Excel

Strong attention to detail and organizational skills

Exercise sound judgment, high integrity, trustworthiness, and ability to maintain strict confidentiality

Exhibit excellent verbal and written communication skills, including comfort and skill in speaking with clients and other professionals

Ability to read, comprehend, and follow instructions

Ability to work independently and with a team

Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners

Embrace service-oriented problem solving, taking the initiative to act quickly and decisively when a client experiences a problem that requires a prompt solution

Ability to use critique of work to improve performance

Ability to manage multiple priorities and adjust to changing priorities in a professional manner

Ability to deal with stress around deadlines

Commitment to professional growth and development