Ultimate Staffing ยท 7 hours ago
Front Desk Administrative Assistant
West Palm Beach, FL
Full-time
Onsite
New Grad, Entry Level
$18/hr - $20/hrUltimate Staffing is a leading staffing agency, and they are seeking a Front Desk Administrative Assistant to join the on-site front office team of a client in the manufacturing and production sector. The role focuses on creating a welcoming environment, managing office operations, and supporting administrative tasks.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Trevor Wilson
Responsibilities
Serve as the first point of contact for visitors-greet guests, sign them in/out, and ensure all compliance forms are properly completed
Manage a multi-line phone system, directing calls to appropriate staff and providing courteous assistance to callers
Handle incoming and outgoing mail and package deliveries
Maintain office supply and kitchen inventory; place orders as needed
Support management and staff with general administrative tasks such as data entry, document coordination, and filing
Reconcile invoices and assist with billing-related administrative tasks
Prepare and maintain business records and ensure files are organized and archived appropriately
Assist with visitor coordination, including issuing badges and ensuring visitors are escorted by employees
Other administrative or clerical duties as assigned
Qualification
Required
Excellent communication and interpersonal skills-professional, courteous, and customer-focused
Strong multitasking ability and organizational skills with a keen attention to detail
Proficiency with Microsoft Office (Word, Excel, Outlook); ability to learn new software
Ability to stand and move around the office for filing or organizing tasks as needed
English fluency required
Preferred
Previous administrative or front-desk experience preferred
Bilingual Spanish skills are a plus
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase