William Charles Construction Company, LLC, a MasTec Company ยท 5 hours ago
Office Coordinator
Springfield, IL
Full-time
Onsite
Entry Level
$23/hr - $27/hr
1+ years expWilliam Charles Construction, a MasTec Company, is currently hiring an Office Coordinator to support daily office operations and construction project teams. The role involves managing communication, assisting with jobsite setups, and ensuring efficient project execution through administrative support.
Civil EngineeringConstructionContact ManagementEnvironmental ConsultingMining
Hiring Manager
David Sterin, STA, CDR, PRC
Responsibilities
Responsible for receiving and routing incoming phone calls received by field personnel
Greets guests and establishes their needs to direct them to the appropriate person
Responsible for picking up and sorting incoming mail as well as delivering mail to appropriate interoffice recipients, including post office pickup/drop off
Creates UPS and FedEx shipments and delivers received packages as needed
Responsible for entering data into computer programs for various projects
Responsible for supporting various departments on tasks including new jobsite trailer setups/field site needs
General office duties such as ordering/maintaining office supplies
Work with project controls and compliance to verify payment status for subcontractors
Assist Project Managers and Project Engineers with project closeout documentation
Cross-functional support with Accounts Payable and Project Management teams
Communicate with vendors regarding closeout, startup, and other documentation across contracts
Serve as point of contact for administrative and operations across project teams
Maintain both physical and digital filing systems
Will provide other duties as assigned
Qualification
Required
High School Diploma or equivalent
1 to 3 years Office Coordinator/Reception experience in a fast-paced environment
Working knowledge of Microsoft Office
Working knowledge of basic office practices
Ability to effectively communicate orally and in writing, in person and by telephone
Operating telephone equipment and receiving/transferring of incoming calls
Any combination of equivalent education and work experience will be considered
Benefits
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan
Company
William Charles Construction Company, LLC, a MasTec Company
William Charles Construction, a MasTec company, is a full-service heavy civil contractor, supporting the public and private sectors in building highly dependable civil infrastructure.
51-200 employees
H1B Sponsorship
William Charles Construction Company, LLC, a MasTec Company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase